What's New in Sohodox

With the new record templates feature, when creating a new record, doQuments will automatically fill up the data fields that were specified in the record template. This feature benefits users who have same indexing information repeating on many records. It saves on time and data entry costs.

For example: If you have 40 invoices from the same company and you have a data field for ‘Company Name’, you will not need to enter the name of the company 40 times. You just have to create a record template with this information. Now every time you create a new record using this record template, the company name information will already be filled up.

This feature is only available in the Enterprise Edition of doQuments 4.2 and higher.

New improved Backup makes it easy to span your large database backup across multiple storage media. You can now split your doQuments Archive file (.DQA) into fixed sized chunks to fit on the required medium (e.g. CD, DVD, USB Drives, etc.). It creates a series of folders with the specified sized files on your hard drive which can be burned onto CDs or DVDs.

You can use Template Manager under the ‘File’ menu to manage record templates as well as document templates.

You can use the Reorder saved queries feature to choose the order in which your saved queries should appear in the menu. The new ‘Reorder’ option is located in the Query Wizard.

When you create a new doQuments DB, doQuments creates a new folder for that DB with the same name as the DB, inside the doQuments Databases folder. This new folder usually contains the Storage folder, the Messaging folder and the Temp Folder.

With the doQuments 4.2, the new DB folder will contain two folders i.e. the Storage folder and the new System folder. The System folder from now on will contain all the folders that are required to run doQuments. This will ease the process of sharing and applying permissions.

Dynamic Document Templates enable you to automatically insert indexing data field values from the currently displayed record into the newly created document.

doQuments Standard Edition has been discontinued. Existing users of doQuments Standard Edition who have purchased within the last 12 months will be upgraded to doQuments Professional Edition free of cost (as per our one year free upgrade policy). Existing users of doQuments Standard Edition who have purchased more than 12 months ago will be able to upgrade to doQuments Professional Edition for a small upgrade fee.

Use the new doQuments clipboard to copy documents or indexing data from one record and paste them into another record. This can speed up data entry in cases where multiple documents have identical indexing values. You can also move documents by cutting them from one record and pasting them into another record. All clipboard options are available from the new Edit menu.

doQuments now also supports MS SQL Server 2005 based doQuments DBs.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

The spiral binder image has been removed from the main window, freeing up valuable space.

You can now store a small (255 characters) along with each doQuments DB. This descriptions is displayed in the doQuments DB List as well as on the DB selection page of doQuments Web Edition.

The doQuments DB list now displays only those doQuments DB for which the currently logged in user has the required permissions. It also displays a small description for each DB.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

You can now secure your MS Access based doQuments DBs by setting a password for the doQuments DB. This ensures that unauthorized users cannot open MS Access based doQuments DBs directly (without using doQuments).

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

Support for full text search of MS Excel (.XLS) files is now added.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

Multiple documents can now be selected in the document list panel on the doQuments Main Window. This will allow you to copy/cut/delete/email/drag & drop multiple documents at the same time.

Some menu items have been moved to make things more logical. The Copy and Paste options have been moved from the Image menu to the new Edit menu. They are now called Copy Image to System Clipboard and Paste Image from System Clipboard.

All options related to image type documents have been moved from the View menu to the Image menu.

The doQuments Security DB can now also be MySQL based.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

The new doQuments Security DB Wizard provides an easy to use interface to change the type, location or connection settings of the doQuments Security DB.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

You can now store the e-mail id of the user as part of the user’s profile in User Manager. This is useful when using the new E-mail Document feature in doQuments Web Edition.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

E-mail one or more documents in a record with a single click.

You can now drag & drop e-mail messages from Microsoft Outlook and Microsoft Outlook Express to add to a doQuments DB. Drag & drop of attachments in e-mail messages from Microsoft Outlook, Microsoft Outlook Express and Lotus Notes is also supported.

The scanning features have been enhanced to provide better performance and support for newer scanners.

In addition to MS Access and MS SQL Server based doQuments, you can now even create MySQL based doQuments DBs.

More information about MySQL is available at http://www.mysql.org

This feature is only available in the Enterprise Edition of doQuments 3.5 and higher.

This feature allows you to search documents in a doQuments DB based on their content. Currently MS Word (.DOC), PDF, E-mail (.EML, .MSG) , Web Page (.HTM, .HTML) and .TXT files are supported. Support for more file formats will be added soon. Please note that for .DOC files, an installation of MS Word must be present on the machine.

This feature can be separately enabled/disabled for each database.

This feature is only available in the Enterprise Edition of doQuments 3.5 and higher.

You can now scan and add more pages at any position in an existing multi-page document. This means that a new page can be scanned and appended at the end of the document or inserted in the beginning of the document or at any position in between.

You can now print documents with a single click. You can set the default printer to be used when using quick print to print a document.

You can now set vertical spacing between data fields in the Data Panel on the doQuments Main Window.

You can now save document queries for later use.

Files being added to a doQuments DB can now be automatically renamed, if files with the same name already exist in the doQuments DB.

Document names are now generated in the “Document00001” format. This will allow documents to be correctly sorted in the Document List Panel in case a record contains more than 9 documents.

The file name can now be automatically used as the document name when it is added to the doQuments DB.

Black bands (if any) bordering your scanned images can now be automatically detected and removed.

Document name is now included while exporting data and documents to a document package.

Support for ~ (tilde) escape character to handle situations where the field value contains field separator character.

View-only licenses are now available for doQuments Enterprise Edition. View-only licenses are priced much lower than the normal full access licenses. Users with view-only licenses cannot make any changes to doQuments DBs. They can only query and view records/documents in a doQuments DB. Customers can purchase a mix of view-only and full access licenses. However at least one full-access license must be purchased. Customers who already own doQuments Enterprise Edition licenses can purchase view-only licenses because the licenses they currently own are full access licenses.

Any existing or newly created user can be marked as view-only using doQuments User Manager. A user marked as view-only will not be allowed to make changes to a doQuments DB when logged in. Also users not marked as view-only can temporarily login as view-only by checking the Login with view-only access box on the login dialog.