Version 8.0.0.46 - 01 Oct 2012
Sohodox now supports both 32 and 64 bit versions of Windows.
We have made it easy for you to access your Sohodox documents from anywhere using devices like smartphones, tablets and even your web browser!
Any document in Sohodox can now be made available in Dropbox.Dropbox is a free service that lets you access your important files anywhere. Any file you save to your Dropbox will automatically save to all your computers, phones and even the Dropbox website.
To learn more about Dropbox integration in Sohodox, see Dropbox integration for documents that are in Sohodox.
For users upgrading from version 7.6 and older: If you had created a tag called Dropbox in Sohodox then upon updating your Sohodox installation, that tag will automatically be converted to the special Dropbox tag. The documents you had added to that tag will stay as they were, but the icon for the Dropbox tag will change to a ‘cloud’ icon. If you want to remove your existing documents from that tag (or not sync them), you need to create a new tag and move your existing documents to it.
From this version, Sohodox lets you rename tags too just like you can rename folders. Simply right-click the tag in the Tags node and then click Rename. Type the new name and press Enter to save it.
Sohodox has always supported duplex scanning i.e. scanning both sides of a page and storing them in the correct order in a PDF or TIFF file. However this required your scanning to have built-in support for duplex scanning. With the new Virtual Duplex scanning mode, Sohodox can now handle duplex scanning even with scanners which do not have built-in support for duplex scanning.
This is how it works
Put a stack of documents in to your scanner’s ADF (Automatic Document Feeder). Sohodox will scan the front side of each document. Now simply flip the stack of documents and place them in your scanner’s ADF. Sohodox will now scan the reverse side of all the documents in the stack. After this Sohodox will automatically re-arrange the scanned pages so that the reverse side of each scanned page comes immediately after the front side of that page in the PDF or TIFF file.
The virtual duplex mode also works if your scanner does not have an ADF (i.e. you scan using the flatbed of your scanner). However in this case, you have to individually flip each page after its front side is scanned.
- New scan profiles added (these are only visible in new Sohodox installations).
- You can now automatically despeckle scanned images.
- Virtual Duplex Scanning supported (this option is only displayed when the selected scanner does not have built-in support for duplex scanning)
- DPI settings are now adjusted dependent on the scanner.
- Quality of Black and White scanned images has been improved.
- Separator pages (Blank page or Barcode) are now displayed in the Scan Preview window so you can see if a non-separator page has been wrongly detected as a separator page.
- The Scan Preview window now allows you to select a Page view (each scanned page displayed as a single thumbnail) or Document view (each scanned multi-page document displayed as single thumbnail) of the scanned documents.
- When documents are duplex scanned, the Scan Preview window makes it easy to differentiate between the front and reverse of the document.
Sohodox now lets you update common information for multiple documents together. You can select multiple documents and update the following common information for them:
- Set a document title (All the selected documents will then have the same title)
- Assign a document type (The same document type will be set for all the selected documents)
- Enter indexing information for that document type (All the selected documents will have the same indexing information)
- Assign the same tags (All selected documents will have the same tags)
- Choose a folder (All the selected documents will be assigned to the chosen folder)
This feature will save your time and effort as you won’t need to update information individually for each document. You will be able to do it in a single batch.
In previous versions, Sohodox required you to manually save any changes to a document’s indexing information. But from this version, Sohodox gives you the option to automatically save the changes you made to the indexing information of the document. To activate the option, go to Options -> User Options -> Auto Save and check the Automatically save changes to indexing information box.
While entering indexing information for a document, sometime the values you need to enter are already present in the document. So it can save a lot of time and typing mistakes if you can just copy them from the document preview pane and paste them into the field. This new feature allows you to do just that. Simply select the area of the scanned page which has the text you need and copy it. Sohodox will OCR that selection, convert the selection into text and copy it to the clipboard. All you have to do is paste the information into the right indexing field.
Sohodox now supports previewing of .msg files imported from MS Outlook.
For every document in Sohodox, until now you could see the folder in which it is stored. It could be seen under Information panel -> Information tab -> Other Information -> Related Folder. But you could not quickly jump to that folder. Now Sohodox automatically creates a hyperlink to the folder so that when you click the link, it jumps to that folder, where you can see the other related documents in that folder. This feature also lets you quickly switch from the document to its folder in just one click, thereby saving your time.
Now you can replace an existing document in Sohodox with a document you are about to scan. All you need to do is right-click the document and select Replace by Scanning from the menu. This will bring up the scan window. Scan the appropriate document just as you normally would. The scanned document will automatically replace the existing document. The file name will change to the new document’s file name, but the document title will remain unchanged. The older document (the document being replaced) will be removed.
The Information tab in the Preview pane displays the indexing information of the document. You can choose to view the indexing fields in a single column or double column view. In previous versions, if you switched to a different view and then previewed another document, Sohodox would revert to the original column setting. But now Sohodox retains the setting until you change the setting again.
In previous versions, if you changed the zoom level of a document in the Preview pane, Sohodox would return to the default level when you switched to another document. But from this version, Sohodox remembers the zoom level you last selected and retains it across all documents until you change it. In fact, it remembers the same zoom level even if you logout and log back in.
In previous versions of Sohodox, if you added a tag to a document and hit the Enter key, it would display a confirmation message. This message was not required. So we have done away with it.
By default, Sohodox automatically begins to index a newly added/modified document in the background. Sometimes the documents can be very large (taking up too much processing time to index) or just unindexable (for e.g. photos which have no text which can be recognized or extracted). Also sometimes Sohodox can have trouble indexing a particular document. With this version, Sohodox lets you block the indexing process for such documents.
Two new Command Line Options have been added in this version of Sohodox. They are: Reset Cache DB and Reset User Profile.