Can document management software help archive and manage email efficiently? (Part 1)

Mentally picture an email and then a document. Do you see two different types of communication in your mind? If yes, then relax – you are like most people. The common perception about email is that it is not a document. Few people ever think of an email message as a document. And yet they do acknowledge its attachments as documents. The fact is, an email message too is a type of document…

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Is electronic document management too complex for small businesses?

Small business owners are now not only more tech savvy but also better aware of the need to go paperless. They appreciate that a paperless office can help them reduce their carbon footprint as well as bring efficiency gains to their business. However, if the owner and staff in the small office do not have a technical background, they could fall prey to the misconception that managing small business documents electronically can be a complex exercise. In this post…

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Why your small office needs more than just Windows Explorer

If your small business or professional firm already knows the value of having a paperless office, you probably scan most of your paper based documents. And very likely you create most new documents in digital formats too. While that is a good first step, what makes all the difference is how you manage these documents. For example…

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(Not) Having a document management system can be expensive

Small business owners are increasingly getting technologically savvy. Yet when it’s time to cut costs, they could commit the mistake of not spending on technology that could actually save them money. One such example is in the area of managing information, using an electronic document management system. “Why have a document management system?” you might ask. Reasons why you absolutely need electronic document management…

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Tips for buying document scanning software

One common frustration experienced by buyers of technology products is that of discovering after the purchase that they made the wrong choice. Not researching adequately or not consulting an expert can result in a waste of hundreds of – or potentially thousands of – dollars. If you are planning to buy document scanning software, then we want to ensure that such a thing does not happen to you. That’s why we suggest…

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National Small Business Week 2012: Survival Tips for Small Businesses

This year’s U.S. National Small Business Week is being observed from May 20-26. Like every year, all eyes will be on the great potential that this sector holds for the U.S. economy. In fact, small businesses are so closely interwoven with our daily lives that it is uncommon to not come in contact with a small business every day one way or another. Yet, so often we see small businesses facing a tough time staying afloat when faced with stiff competition or unfavorable economic conditions. Here are some survival tips…

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Practical Tips to Make your Small Office a Paperless Office

Small businesses and professional firms are much more aware these days on the need to go paperless. The one obstacle that they might face is the “how-to” of it. The first thought that comes to mind when we read the words ‘paperless office’, is usually that we need to say a permanent goodbye to our old friend paper that has faithfully served us all these decades. However, this is not what going paperless means. Going paperless really means…

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A handy guide on How to Choose a Scanner [White Paper]

With the wide range of scanners available in the market today, first time buyers can often get confused about which scanner to purchase. Acknowledging that you need to digitize documents to make them permanent and more portable is one thing. Choosing the right tool that will let you do so is another decision altogether. The white paper How to Choose a Scanner discusses…

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