There are basically two approaches to scan your paper documents. No matter which of these approaches you adopt, the very decision to switch to digital versions of documents is a positive one for your small business – one that could yield rich rewards for your small office in the months and years ahead.
So what are the two approaches?
- Scan archive first: Here, you scan all your paper based documents that you have archived right from the early days of your small business. Once this backlog is cleared, you take up the current documents for scanning.
- Scan current documents: Here, you begin by scanning only newly created documents and documents on which work is in progress. Once your employees get used to this system, you can extend the document scanning project to cover your paper based document archive too.
While putting in place a scanning system is in itself one of the most important steps you can take when it comes to document imaging; small businesses usually find greater success with the second approach, as it requires comparatively less investment in terms of time, effort and other resources. The benefits too are visible much sooner. Sohodox is one such small business document scanning software that can perform a multitude of other document management functions too, thus helping you boost the operational efficiency of your small office.
Digitize your paper archives – Order Sohodox today!