Version 4.4 - 04 May 2007

doQuments uses a new and improved mechanism to extract and index text from documents. Text extraction is now done using IFilters installed on the user’s machine. IFilters act as plug-ins and are a part of Microsoft Indexing Service (they are also used by Windows Desktop Search). Using the IFilter mechanism improves the accuracy and performance of text extraction in doQuments.

For doQuments to be able to extract text from a file of a particular format, an IFilter for that file format must be installed on the user’s machine.

IFilters for the following file formats are installed by default on Windows 2000/XP/2003/Vista machines

  • PPT (Microsoft PowerPoint presentation)
  • DOC (Microsoft Word document)
  • XLS (Microsoft Excel spreadsheet)
  • HTML documents
  • TXT documents

For PDF files, existing users will need to download the freely available PDF IFilter from

You can also install third party filters to enable doQuments to extract text from other file types, e.g.:

  • Microsoft XML IFilter
  • Microsoft RTF IFilter
  • Microsoft Visio IFilter

More information and downloads links for various IFilters (both free and commercial) are available at

  • Desktop Search IFilters

Version 4.3.3 - 04 Jan 2007

Minor bug fixes.

Version 4.3.1 - 15 Dec 2006

doQuments DB list displayed when choosing target doQuments DB for export
When exporting to a doQuments DB, the doQuments DB List is now displayed for choosing the target doQuments DB (instead of the doQuments DB Details Dialog being displayed).
Portable doQuments DB
Using this new feature you can mark any MS Access based doQuments DB as a Portable doQuments DB. This DB along with it’s System Folder and all it’s Storage Folders can then be copied/moved to any removable media (e.g.: USB Drive, Removable Hard Disc, CD, DVD etc.). You can then attach this removable media to any machine running doQuments and open the doQuments DB located on the removable media.

You can use this feature to carry your doQuments DBs anywhere with you, distribute your doQuments DB to multiple users or to archive your doQuments DBs.

Only doQuments DBs which meet the following criteria can be marked as “Portable”

  • The doQuments DB should be MS Access based
  • The doQuments DB’s System Folder and all it’s Storage Folders must be under one common folder (this is the default for newly created doQuments DBs).

Version 4.2.24 - 31 Oct 2006

Minor bug fixes.

Version 4.2.23 - 20 Oct 2006

Use the scanner interface while batch scanning
The Show scanner user interface option is now available in the Batch Scan Wizard. This will allow you to use the scanner’s image manipulation capabilities while batch scanning and adding documents to a doQuments DB.

Version 4.2.16 - 30 Aug 2006

Minor bug fixes.

Version 4.2.4 - 27 Jul 2006

Record Templates
With the new record templates feature, when creating a new record, doQuments will automatically fill up the data fields that were specified in the record template. This feature benefits users who have same indexing information repeating on many records. It saves on time and data entry costs.

For example: If you have 40 invoices from the same company and you have a data field for ‘Company Name’, you will not need to enter the name of the company 40 times. You just have to create a record template with this information. Now every time you create a new record using this record template, the company name information will already be filled up.

This feature is only available in the Enterprise Edition of doQuments 4.2 and higher.

Enhanced Backup and Restore
New improved Backup makes it easy to span your large database backup across multiple storage media. You can now split your doQuments Archive file (.DQA) into fixed sized chunks to fit on the required medium (e.g. CD, DVD, USB Drives, etc.). It creates a series of folders with the specified sized files on your hard drive which can be burned onto CDs or DVDs.
Template Manager
You can use Template Manager under the ‘File’ menu to manage record templates as well as document templates.
Reorder saved queries
You can use the Reorder saved queries feature to choose the order in which your saved queries should appear in the menu. The new ‘Reorder’ option is located in the Query Wizard.
Modified Folder Structure
When you create a new doQuments DB, doQuments creates a new folder for that DB with the same name as the DB, inside the doQuments Databases folder. This new folder usually contains the Storage folder, the Messaging folder and the Temp Folder.

With the doQuments 4.2, the new DB folder will contain two folders i.e. the Storage folder and the new System folder. The System folder from now on will contain all the folders that are required to run doQuments. This will ease the process of sharing and applying permissions.

Version 4.1.10 - 12 Apr 2006

Minor bug fixes.

Version 4.1.2 - 23 Feb 2006

Minor bug fixes.

Version 4.1 - 21 Feb 2006

Dynamic Document Templates
Dynamic Document Templates enable you to automatically insert indexing data field values from the currently displayed record into the newly created document.