Version 5.0.0.5 - 13 Nov 2008


Clear button added in the Advanced Search Panel
Clear button is now added in the Advanced Search Panel. The Search, Save As and Clear buttons have been shifted to the left side of the pane and the Conditions drop down is to the right.

Version 5.0.0.4 - 11 Nov 2008


Paste button added on the PickList Data Type List source window.
Copy a list of values from Excel (from a column) or other spread sheet program and click the Paste button on the List source window to add these values to the PickList field. For e.g. instead of entering a list 100 values one by one you can just copy these values from a column and click the Paste button on the List Source button to instantly import these values to the data field. The Paste button is available for both PickListSingle data type and PickListMultiple data type.

Version 5.0.0.3 - 06 Nov 2008


Renamed
doQuments Professional Edition is now renamed to Sohodox
Fully revamped user interface
An easy to use, redesigned user interface similar to the familiar Outlook user interface. Designed to increase user efficiency while searching for and managing documents.
Search centric design
Search is much faster than before.
Folders
Folders behave very similar to Windows Explorer folders. Create Folders and Sub-Folders to quickly categorize your documents.
Import entire folder structure
If you already have a well defined folder hierarchy in which you arrange your documents, you can easily import your documents along with your existing folder hierarchy in to Sohodox. The exact same folder hierarchy will be recreated in Sohodox.
Tags
Attach simple text tags to documents (think of it as attaching one or more labels to your documents). You can apply as many tags as required to a document. You can then search for documents to which a specific tag has been attached.
Document Types
Separate documents into various types (e.g. bills, checks, letters) and store type specific information along with each document. For e.g. you can store Date and Amount with each bill and then easily find all bills greater than US $100 from January 2008. Similarly you may want to store Sender Name and Date along with each letter.
Annotation
With the annotation feature you can draw, highlight, stamp, write comments, etc. directly over any scanned document. You can choose to burn the annotations on the image, so they become permanent part of the image.
New Comparison Operators
Two new comparison operators have been included in the Advanced search

  1. Is Empty
    Use this operator to match empty values.
  2. Is Not empty
    Use this operator to match non-empty values.
Electronic Signature
A scanned image of a user’s signature can be stored and used as the user’s electronic signature. It can be applied on any part of a scanned document.
Document Notes
Store unlimited number of notes along with each document. Apart from the note text each note will contain the date, time as well as the name of user (note creator).
Links
Documents can be linked to other documents.
OCR
Built in OCR automatically extracts text from scanned documents, making them searchable instantly. Option also available to use Microsoft Office OCR engine (if available).
View and edit OCR and extracted text
You can now view text extracted via OCR from scanned documents also text extracted via IFilters from other document types. You can edit and save this text. This provides a handy way to correct any OCR errors.
Fax
Fax one or more documents directly from Sohodox.
Quick Multi-user setup
Quickly move from single user setup to a multi-user setup in a few easy steps.
Burn documents to a CD/DVD
Use the built-in CD/DVD burning features to burn selected documents to a CD/DVD.
Drag and Drop text
Select and drag a piece of text from any source e.g. MS Word, Web page or from your email and drop it in Sohodox to automatically save it as a .RTF file.
Bar Coded Separator Pages
Create bar coded separator pages during scanning to separate multi-page documents from each other.
Preview of MS Office files is now supported
Preview MS Word, MS Excel and MS PowerPoint files directly in Sohodox.
Built in PDF Viewer
Sohodox can display PDF files using it’s built-in viewer or the free Adobe Reader. Two new options have been included in the Sohodox Options dialog to help you choose when to use the built-in PDF Viewer

  1. PDF files created using Sohodox
    Choose this option if you only want the PDF documents created using Sohodox (i.e. by saving a scanned document as PDF) to be displayed in the built in PDF viewer. In this case the PDF documents that are not created using Sohodox will be displayed using Adobe Reader.
  2. All PDF files
    Choose this option if you want all PDF documents (created using Sohodox or not) to be displayed in the built in PDF viewer.

Version 4.6.12 - 26 Nov 2007


Barcodes will now be detected row-wise from top to bottom. Just like reading sentences on page, the barcodes will be detected in the left-to-right, top-to-bottom (line-by-line) sequence.

Version 4.6.6 - 13 Aug 2007


Barcode Detection
doQuments now supports Code 128 barcodes. More barcode formats will be supported in the future.
Blank Page Detection Threshold
Default blank page threshold is now set to a lower value for more stricter detection of blank page.

A wrong detection at any stage of the batch scan means that all subsequent pages will be saved incorrectly. We recommend that you do a test run to find out the best value for your scanner. You must choose the lowest value which works correctly for you.

Minor bug fixes.

Version 4.6 - 05 Jun 2007


Barcode Detection
Using this feature doQuments can detect barcodes on any document being scanned (or even any supported image document added via drag & drop). The information contained in the detected barcodes can be automatically stored in data fields. You can select the data fields in which information from the barcodes must be stored. Please note you can only select Small text or Large text data fields to store the barcode information. You cannot use multi select data fields, list data fields or auto-generate data fields to store the barcode information.

doQuments supports Code 39 barcodes. More barcode formats will be supported in the future.

Options to perform barcode detection are available in the Batch Scan Wizard, Scan Panel and Scan Window. Bar codes on existing image documents can also be detected using the Detect Barcodes option on the Document menu.

Do not show records
Use this option if you do not want to show any records to be displayed when a DB is opened. Please note users will need to query the DB to view the records if this option is selected.
Note: Any records added by the user in the current session (that is after the user’s latest login) will remain accessible to the user. To view these records, the user must use the “Show All Records” option on the Search menu. This option is normally used to remove any applied query and show all the records.

Version 4.5 - 15 May 2007


doQuments is now integrated with Workflow.

Version 4.4 - 04 May 2007


doQuments uses a new and improved mechanism to extract and index text from documents. Text extraction is now done using IFilters installed on the user’s machine. IFilters act as plug-ins and are a part of Microsoft Indexing Service (they are also used by Windows Desktop Search). Using the IFilter mechanism improves the accuracy and performance of text extraction in doQuments.

For doQuments to be able to extract text from a file of a particular format, an IFilter for that file format must be installed on the user’s machine.

IFilters for the following file formats are installed by default on Windows 2000/XP/2003/Vista machines

  • PPT (Microsoft PowerPoint presentation)
  • DOC (Microsoft Word document)
  • XLS (Microsoft Excel spreadsheet)
  • HTML documents
  • TXT documents

For PDF files, existing users will need to download the freely available PDF IFilter from

http://www.adobe.com/support/downloads/detail.jsp?ftpID=2611

You can also install third party filters to enable doQuments to extract text from other file types, e.g.:

  • Microsoft XML IFilter
  • Microsoft RTF IFilter
  • Microsoft Visio IFilter

More information and downloads links for various IFilters (both free and commercial) are available at

  • IFilter.org
  • Desktop Search IFilters

Version 4.3.3 - 04 Jan 2007


Minor bug fixes.

Version 4.3.1 - 15 Dec 2006


doQuments DB list displayed when choosing target doQuments DB for export
When exporting to a doQuments DB, the doQuments DB List is now displayed for choosing the target doQuments DB (instead of the doQuments DB Details Dialog being displayed).
Portable doQuments DB
Using this new feature you can mark any MS Access based doQuments DB as a Portable doQuments DB. This DB along with it’s System Folder and all it’s Storage Folders can then be copied/moved to any removable media (e.g.: USB Drive, Removable Hard Disc, CD, DVD etc.). You can then attach this removable media to any machine running doQuments and open the doQuments DB located on the removable media.

You can use this feature to carry your doQuments DBs anywhere with you, distribute your doQuments DB to multiple users or to archive your doQuments DBs.

Only doQuments DBs which meet the following criteria can be marked as “Portable”

  • The doQuments DB should be MS Access based
  • The doQuments DB’s System Folder and all it’s Storage Folders must be under one common folder (this is the default for newly created doQuments DBs).