What's New in Sohodox

Sohodox now loads much faster than before. The splash now displays the current status and progress.

You can now create the same folder structure that you frequently use in Sohodox by using the Clone feature. For e.g. Let say to you create a same set folders for each customer. It will be tedious to create these folders if you have a hundred’s of customers. By using the Clone feature you will have to create the folder structure just once and then clone/copy this structure whenever you want.

You can now run Sohodox in maintenance mode by using the Command Line options.

PDF files are now displayed in Sohodox using the Foxit reader. Now, PDF files will load much faster. Tasks like annotating PDF documents, inserting Pages to PDF documents added to Sohodox and modifying PDF files using Image Editor window will now be possible.

You can now control the compression of few file types (like tiff and jpeg ) files by using the Settings option available for File Types in the Scan window.

You can now export Sohodox folders along with all the sub folders and documents to a destination on your local disk (retaining the folder hierarchy).

You can now import data to a Look up field in a Sohodox DB.

You can now drag and drop files from windows explorer to the List View pane.

You can now choose to automatically delete files that are added to Sohodox from their original location.

You can now send multiple documents in a single fax.

You can now specify the size of the file that should be indexed by Sohodox. For e.g. you can choose to extract and index files that are less than 4 mb in size by using this option. Please note that this option is only available for MS Access DB.

By default the limit of the file size is set to 1 mb. This means that files larger then 1 mb will not be indexed. For slower machines it is recommended to choose a lower value. A larger value will affect the performance of MS Access DB . This option is useful in a multi-user scenario where you can disable extracting and indexing of text on slow machines for large files without disabling full text search.

You can now view the documents that are scanned using Sohodox in Adobe Reader.

Replace document from disk feature is now available.

Replace by Scanning – Coming Soon!

You can now quickly search for Folders and Tags.

You can now add pages to an existing multi-paged PDF and tiff files. You can also delete a page and change the order of the pages.

Clear button is now added in the Advanced Search Panel. The Search, Save As and Clear buttons have been shifted to the left side of the pane and the Conditions drop down is to the right.

Copy a list of values from Excel (from a column) or other spread sheet program and click the Paste button on the List source window to add these values to the PickList field. For e.g. instead of entering a list 100 values one by one you can just copy these values from a column and click the Paste button on the List Source button to instantly import these values to the data field. The Paste button is available for both PickListSingle data type and PickListMultiple data type.

doQuments Professional Edition is now renamed to Sohodox

An easy to use, redesigned user interface similar to the familiar Outlook user interface. Designed to increase user efficiency while searching for and managing documents.

Search is much faster than before.

Folders behave very similar to Windows Explorer folders. Create Folders and Sub-Folders to quickly categorize your documents.

If you already have a well defined folder hierarchy in which you arrange your documents, you can easily import your documents along with your existing folder hierarchy in to Sohodox. The exact same folder hierarchy will be recreated in Sohodox.

Attach simple text tags to documents (think of it as attaching one or more labels to your documents). You can apply as many tags as required to a document. You can then search for documents to which a specific tag has been attached.

Separate documents into various types (e.g. bills, checks, letters) and store type specific information along with each document. For e.g. you can store Date and Amount with each bill and then easily find all bills greater than US $100 from January 2008. Similarly you may want to store Sender Name and Date along with each letter.

With the annotation feature you can draw, highlight, stamp, write comments, etc. directly over any scanned document. You can choose to burn the annotations on the image, so they become permanent part of the image.

Two new comparison operators have been included in the Advanced search

1. Is Empty
   Use this operator to match empty values.
2. Is Not empty
   Use this operator to match non-empty values.

A scanned image of a user’s signature can be stored and used as the user’s electronic signature. It can be applied on any part of a scanned document.

Store unlimited number of notes along with each document. Apart from the note text each note will contain the date, time as well as the name of user (note creator).

Documents can be linked to other documents.

Built in OCR automatically extracts text from scanned documents, making them searchable instantly. Option also available to use Microsoft Office OCR engine (if available).

You can now view text extracted via OCR from scanned documents also text extracted via IFilters from other document types. You can edit and save this text. This provides a handy way to correct any OCR errors.

Fax one or more documents directly from Sohodox.

Quickly move from single user setup to a multi-user setup in a few easy steps.

Use the built-in CD/DVD burning features to burn selected documents to a CD/DVD.

Select and drag a piece of text from any source e.g. MS Word, Web page or from your email and drop it in Sohodox to automatically save it as a .RTF file.

Create bar coded separator pages during scanning to separate multi-page documents from each other.

Preview MS Word, MS Excel and MS PowerPoint files directly in Sohodox.

Sohodox can display PDF files using it’s built-in viewer or the free Adobe Reader. Two new options have been included in the Sohodox Options dialog to help you choose when to use the built-in PDF Viewer

1. PDF files created using Sohodox
   Choose this option if you only want the PDF documents created using Sohodox (i.e. by saving a scanned document as PDF) to be displayed in the built in PDF viewer. In this case the PDF documents that are not created using Sohodox will be displayed using Adobe Reader.
2. All PDF files
   Choose this option if you want all PDF documents (created using Sohodox or not) to be displayed in the built in PDF viewer.