Version 188.8.131.52 - 14 Jul 2011
Minor bugs have been fixed in this version of Sohodox.
Minor bugs have been fixed in this version of Sohodox.
Now when you give a scanned document a title, Sohodox will automatically treat that as the file name. Earlier, Sohodox would generate a file name by itself. But now, Sohodox will take the document title given by you as the file name, thereby making it easier to track documents.
The new built-in Word and Excel Viewer allows you to view .doc, .docx, .xls and .xlsx files
even if you do not have MS Office installed on your computer. What’s more you can even annotate and stamp MS Word and MS Excel files the same way as you could with files such as TIFF and PDF files (annotations cannot be burned on MS Word or MS Excel files).
So how does this help?
Let us say you use Open Office Writer from Sun Microsystems, and your colleague uses MS Word. You have just received a Word document in Sohodox that has been created by them. If you didn’t have version 7 of Sohodox, you would click the button at the top right of the preview pane (“Open this document for viewing in its associated application”). This would open the document in MS Word if you had it installed on your machine. But if you did not have MS Word installed, it would have given you an error message. But now that you have version 7, even if you do not have MS Word installed on your machine, you can still view the document with the built-in MS Word viewer.
Using the options dialog, you can now specifically configure what viewer you wish to use for MS Word, MS Excel AND PDF File.
Using the options dialog, you can now lock the file type viewer settings so that only the superadmin can change them.
In the earlier versions of Sohodox, whenever a document was added to Sohodox, the OCR/Text Extraction for the document was performed at the time of adding the document. But now this process will be performed in the background. This means adding multiple files (even hundreds of them at a time) to Sohodox will be much faster than before, as you will not need to wait to add the next file until the OCR/Text Extraction has been completed for the current file.
The text extraction only happens on the machine on which Sohodox is installed in server mode (a single user installation of Sohodox is always installed in server mode).
Since text extraction now happens in the background, the process continues even when you close Sohodox.
The background text extraction service can be viewed by exploring Control Panel>Administrative Tools >Services>ITAZ Sohodox Indexing Services under the Name column. A user can stop or restart this service by right clicking and selecting the Stop or Restart options.
Sohodox now features built-in text extractors for popular file formats such as MS Word (.doc, .docx), MS Excel (.xls, .xlsx) and PDF files. This means you no more need to have iFilters installed on your machines for these file formats, as Sohodox can handle them on it’s own.
Sohodox now ships with a backup and restore utility which makes it very easy backup and restore your Sohodox DB. The utility support encrypted and multi-volume backups.
Now Sohodox will remember the width of the various panes that you set within the main window and within the document windows too. It will also remember the document window size you had set last time. So the next time you open the application or the resized document, it will open Sohodox with the pane and window sizes you had the last time when you closed the document or the main Sohodox window.
While adding large number of files to Sohodox, if an error occurs for a file, that file will be skipped and Sohodox will continue adding the remaining files. After the addition is complete it will display the list of skipped files.
You will now hear a confirmation sound instead of the confirmation dialog being displayed, when you press the CTRL + F7 keys on the keyboard, to copy the full path of the document to the clipboard.
Press the CTRL + F7 keys on the keyboard, to copy the full path of the document to the clipboard. You can now paste the document’s location to a data field or any application you want.
Use Policies to control some aspects of Sohodox Security.
You can now drag and drop documents from Sohodox to Windows Explorer by pressing the CTRL button on the keyboard and dragging the documents to a Windows folder.
You can now create, modify or delete destination profiles using the Destination Profiles Manager.
The multi-user.gdx file is now stored in the ITAZSohodox folder created under the folder designated as the Common Application Data folder in your Windows installation. For Windows Vista/Windows 2008/Windows 7, this will be the C:ProgramDataITAZSohodox folder. For Windows 2000/XP/2003 this will be C:Documents and SettingsAll UsersApplication DataITAZSohodox
Apart from multi-user.gdx file, the config.ini file is also stored in this folder.
You can now use the Document Title as the File name when exporting documents to a Windows folder, by using the Export wizard.
The Email Capture feature in Sohodox, downloads email messages from any POP3 mail server and adds them to Sohodox. Sohodox will automatically extract fields (To, From, Subject etc.) from each email and enter them as indexing information for that email in Sohodox. This makes all email messages immediately searchable.
The Folder Monitor watches one or more specified folders on your disk and adds any files added to those folders to Sohodox. You can use this feature to directly add files to Sohodox even when Sohodox is not running. All you need to do is, add the files to the monitored folder and Folder Monitor will automatically add these files to Sohodox. This is also handy when working with Network Scanners which put the scanned documents in a folder.
Sohodox now comes with built-in usage reports, letting you see documents added or modified by users on a daily, weekly or monthly basis. The reports can be exported as a PDF, HTML, MHT or XLS files.
You can now auto-straighten a tilted scanned image by using the Deskew tool. For more info see Enhance Scanned Documents.
You can now remove the noise (tiny black spots) from a scanned image by using the Despeckle tool.
You can now remove punch hole marks, stapler (pin) marks or other areas from a scanned document by using the Eraser tool.
You can now create a saved search that prompts you to enter the condition values, whenever you run the search.
Last logged in user name is remembered
The username of the person who logged into Sohodox last is remembered and is automatically filled in the username box on the login screen.
Login dialog now has an option to remember the password, so next time don’t need to re-enter your password.
Options dialog now has an option to automatically log you in when you start Sohodox (i.e. no login box is displayed).
You can now add pages to an existing multi-paged PDF and tiff files directly from the Pages panel. This reduces the number of clicks required to perform this task.