Version - 13 Jan 2012

Language Support

From version 7.6, the Sohodox setup will be separately available with user interfaces in English, Spanish and French. Although the user interface (menus, messages etc.) is now available in the above mentioned languages in addition to English, you can store documents and data in any language in Sohodox.

Display of EML file in Preview Pane

Prior to version 7.6, viewing an email message stored in EML format required you to have MS Outlook Express or Windows Live Mail installed on your machine. But now Sohodox natively supports viewing EML files in the Preview Pane. So email messages including those downloaded by the Email Capture module can be viewed without needing MS Outlook Express or Windows Live Mail installed on your machine.

Version - 22 Sep 2011

Import and store Email Attachments as separate documents in Sohodox

Email Capture can now handle in a better way, email messages which have attachments. You can configure Sohodox Email Capture such that, whenever an email message with attachments is detected, the attachments will be stored as separate documents. They will automatically be linked to their corresponding email message. So for example if an email message with a single attachment is captured, Sohodox will create two documents, the email message itself and the attached file. Both the documents will be linked to each other.

Support for password protected .docx and .xlsx files

Inbuilt viewer for MS Word and MS Excel now supports viewing password protected .docx and .xlsx files.

Version - 14 Jul 2011

Bug Fixes

Minor bugs have been fixed in this version of Sohodox.

Version - 29 Apr 2011

Document Title

Now when you give a scanned document a title, Sohodox will automatically treat that as the file name. Earlier, Sohodox would generate a file name by itself. But now, Sohodox will take the document title given by you as the file name, thereby making it easier to track documents.

Version - 28 Feb 2011

Built-in Word and Excel Viewer

The new built-in Word and Excel Viewer allows you to view .doc, .docx, .xls and .xlsx files

even if you do not have MS Office installed on your computer. What’s more you can even annotate and stamp MS Word and MS Excel files the same way as you could with files such as TIFF and PDF files (annotations cannot be burned on MS Word or MS Excel files).

So how does this help?

Let us say you use Open Office Writer from Sun Microsystems, and your colleague uses MS Word. You have just received a Word document in Sohodox that has been created by them. If you didn’t have version 7 of Sohodox, you would click the button at the top right of the preview pane (“Open this document for viewing in its associated application”). This would open the document in MS Word if you had it installed on your machine. But if you did not have MS Word installed, it would have given you an error message. But now that you have version 7, even if you do not have MS Word installed on your machine, you can still view the document with the built-in MS Word viewer.

Choose between built-in and third-party viewer for MS Word, MS Excel and PDF Files

Using the options dialog, you can now specifically configure what viewer you wish to use for MS Word, MS Excel AND PDF File.

Lock Viewer settings for all users

Using the options dialog, you can now lock the file type viewer settings so that only the superadmin can change them.

Background Text Extraction

In the earlier versions of Sohodox, whenever a document was added to Sohodox, the OCR/Text Extraction for the document was performed at the time of adding the document. But now this process will be performed in the background. This means adding multiple files (even hundreds of them at a time) to Sohodox will be much faster than before, as you will not need to wait to add the next file until the OCR/Text Extraction has been completed for the current file.

The text extraction only happens on the machine on which Sohodox is installed in server mode (a single user installation of Sohodox is always installed in server mode).

Since text extraction now happens in the background, the process continues even when you close Sohodox.

The background text extraction service can be viewed by exploring Control Panel>Administrative Tools >Services>ITAZ Sohodox Indexing Services under the Name column. A user can stop or restart this service by right clicking and selecting the Stop or Restart options.

Built-In Text Extractors

Sohodox now features built-in text extractors for popular file formats such as MS Word (.doc, .docx), MS Excel (.xls, .xlsx) and PDF files. This means you no more need to have iFilters installed on your machines for these file formats, as Sohodox can handle them on it’s own.

Backup and Restore Utility

Sohodox now ships with a backup and restore utility which makes it very easy backup and restore your Sohodox DB. The utility support encrypted and multi-volume backups.

Remember Layout

Now Sohodox will remember the width of the various panes that you set within the main window and within the document windows too. It will also remember the document window size you had set last time. So the next time you open the application or the resized document, it will open Sohodox with the pane and window sizes you had the last time when you closed the document or the main Sohodox window.

Version - 09 Feb 2010

Error ignored when adding multiple files to Sohodox

While adding large number of files to Sohodox, if an error occurs for a file, that file will be skipped and Sohodox will continue adding the remaining files. After the addition is complete it will display the list of skipped files.

Confirmation sound when Ctrl + F7 is pressed

You will now hear a confirmation sound instead of the confirmation dialog being displayed, when you press the CTRL + F7 keys on the keyboard, to copy the full path of the document to the clipboard.

Version - 31 Dec 2009

Copy the full path of the document to the clipboard

Press the CTRL + F7 keys on the keyboard, to copy the full path of the document to the clipboard. You can now paste the document’s location to a data field or any application you want.

Version - 23 Dec 2009


Use Policies to control some aspects of Sohodox Security.

Drag & drop documents from Sohodox to Windows Explorer

You can now drag and drop documents from Sohodox to Windows Explorer by pressing the CTRL button on the keyboard and dragging the documents to a Windows folder.

Destination Profiles Manager

You can now create, modify or delete destination profiles using the Destination Profiles Manager.

Version - 05 Nov 2009

The multi-user.gdx file is now saved at a new location

The multi-user.gdx file is now stored in the ITAZSohodox folder created under the folder designated as the Common Application Data folder in your Windows installation. For Windows Vista/Windows 2008/Windows 7, this will be the C:ProgramDataITAZSohodox folder. For Windows 2000/XP/2003 this will be C:Documents and SettingsAll UsersApplication DataITAZSohodox

Apart from multi-user.gdx file, the config.ini file is also stored in this folder.

Use document title as File name

You can now use the Document Title as the File name when exporting documents to a Windows folder, by using the Export wizard.

Version - 16 Oct 2009

Email Capture

The Email Capture feature in Sohodox, downloads email messages from any POP3 mail server and adds them to Sohodox. Sohodox will automatically extract fields (To, From, Subject etc.) from each email and enter them as indexing information for that email in Sohodox. This makes all email messages immediately searchable.

Folder Monitor

The Folder Monitor watches one or more specified folders on your disk and adds any files added to those folders to Sohodox. You can use this feature to directly add files to Sohodox even when Sohodox is not running. All you need to do is, add the files to the monitored folder and Folder Monitor will automatically add these files to Sohodox. This is also handy when working with Network Scanners which put the scanned documents in a folder.


Sohodox now comes with built-in usage reports, letting you see documents added or modified by users on a daily, weekly or monthly basis. The reports can be exported as a PDF, HTML, MHT or XLS files.

Deskew tool

You can now auto-straighten a tilted scanned image by using the Deskew tool. For more info see Enhance Scanned Documents.

Despeckle tool

You can now remove the noise (tiny black spots) from a scanned image by using the Despeckle tool.

Eraser tool

You can now remove punch hole marks, stapler (pin) marks or other areas from a scanned document by using the Eraser tool.

Parameterized Saved Search

You can now create a saved search that prompts you to enter the condition values, whenever you run the search.

Last logged in user name is remembered

Last logged in user name is remembered

The username of the person who logged into Sohodox last is remembered and is automatically filled in the username box on the login screen.

Remember password option on the login dialog

Login dialog now has an option to remember the password, so next time don’t need to re-enter your password.

Automatically login on startup option on the Options dialog

Options dialog now has an option to automatically log you in when you start Sohodox (i.e. no login box is displayed).