Version 9.0.0.42 - 13 Mar 2014


Sohodox Drive

Sohodox Drive appears like any other drive in Windows Explorer and the File Open box. If you need to access a file from any Windows application, the Sohodox drive like the other drives on Windows Explorer, will be available giving you access to all the documents that you are authorized to view. And that’s not all, with Sohodox Drive you can easily attach documents from the repository when you reply to email messages. Sohodox Drive allows you to access folders, tags as well as various document types. You can also view, search and edit documents using this drive.

Capture Folders

Capture folders are special folders which allow you to quickly add documents to Sohodox without opening the Sohodox Desktop Client. You can create and multiple folders to capture documents and add them to Sohodox directly. Each folder can be associated with a DB and a Destination Profile. The Capture Folders can then be used when adding documents via other modules like Sohodox Drive, Send To and Virtual Printer.

For users upgrading from an older version of Sohodox, Folder Monitor has now been renamed to Local Capture Folder.

Mobile Apps

Sohodox Mobile App is now available for Android and iOS based mobile devices. With a , simple, beautiful and responsive user interface, the app makes navigation quick and easy. Folders, Tags, Document Types and Stack Types are all available at your finger tips! The app allows users to access, view, delete and download files. The app can be downloaded from the Google Play Store and the Apple App Store.

Virtual Printer

Sohodox Virtual Printer lets you print any file from any Windows application and save it as a PDF file in Sohodox. You can easily print and add receipts of online transactions and reports from other applications as PDF files in Sohodox.

SQL Server Express Support

Sohodox now works with SQL Server Express 2012 Edition.Earlier versions of Sohodox created and used a MS Access based database for storing indexing data and other information about the files you have added. To support the new features in version 9 and to support features planned for the future we decided to move a more robust database.

Microsoft SQL Server Express 2012 is free to use and uses the same technology as Microsoft SQL Server 2012 which is an Enterprise grade database used for mission critical applications.

This change means better performance and reliability. Also for customers who have been using Sohodox for years, it means a much higher database size limit than MS Access.

Send To

Using the Send To Sohodox option, you can quickly add files to Sohodox without opening the Sohodox Desktop Client. All you have to do is just right click on the file you want to add to Sohodox and select the Send To Sohodox option. A list of Capture Folders will be displayed. Select the folder you want to add it to. The document will now be added to Sohodox and categorized.

Sohodox Server

Sohodox Server is a service which runs in the background when Sohodox is installed. By default it runs under port 7733. The Server needs to be running for Sohodox Desktop Client and all other modules including the Sohodox Mobile App to work.

Change in Login dialog

Users upgrading from an older version of Sohodox will experience a change in the Login dialog. The Login dialog is designed in such a way that The Sohodox Desktop Client and all modules like Virtual Printer, Send To and Sohodox drive will use the same login credentials. You will not be able to run two instances of Sohodox Desktop Client on one machine with different login credentials.

Import from Folders in Scan window

Sohodox allows you to add pre-scanned files to the Sohodox Scan window. Once these files are added in your library, Sohodox will treat these files as if they were received via a scanner and will let you perform additional powerful operations such combining them into multi-page PDF files via separator pages.

Version 8.3.0.7 - 03 Jun 2013


Merge pages option
You can now merge two or more scanned pages and save them as PDF or TIFF files.

Version 8.2.0.13 - 19 Apr 2013


Watermark
You can now add a Watermark to certain types of documents in Sohodox (e.g. PDF, TIFF, PNG). For example if a document is confidential then putting a watermark with the text “CONFIDENTIAL” on the document makes it easy to identify. You can choose to choose any text with any size and font as a watermark. This helps you make sure that private or confidential documents are not being distributed or misused
Preview of MS Outlook MSG files has been improved.

Version 8.0.0.46 - 01 Oct 2012


Support for Windows 8

Sohodox now supports both 32 and 64 bit versions of Windows.

Dropbox integration for documents that are in Sohodox

We have made it easy for you to access your Sohodox documents from anywhere using devices like smartphones, tablets and even your web browser!

Any document in Sohodox can now be made available in Dropbox.Dropbox is a free service that lets you access your important files anywhere. Any file you save to your Dropbox will automatically save to all your computers, phones and even the Dropbox website.

To learn more about Dropbox integration in Sohodox, see Dropbox integration for documents that are in Sohodox.

For users upgrading from version 7.6 and older: If you had created a tag called Dropbox in Sohodox then upon updating your Sohodox installation, that tag will automatically be converted to the special Dropbox tag. The documents you had added to that tag will stay as they were, but the icon for the Dropbox tag will change to a ‘cloud’ icon. If you want to remove your existing documents from that tag (or not sync them), you need to create a new tag and move your existing documents to it.

Renaming tags

From this version, Sohodox lets you rename tags too just like you can rename folders. Simply right-click the tag in the Tags node and then click Rename. Type the new name and press Enter to save it.

Virtual Duplex Scanning mode

Sohodox has always supported duplex scanning i.e. scanning both sides of a page and storing them in the correct order in a PDF or TIFF file. However this required your scanning to have built-in support for duplex scanning. With the new Virtual Duplex scanning mode, Sohodox can now handle duplex scanning even with scanners which do not have built-in support for duplex scanning.

This is how it works

Put a stack of documents in to your scanner’s ADF (Automatic Document Feeder). Sohodox will scan the front side of each document. Now simply flip the stack of documents and place them in your scanner’s ADF. Sohodox will now scan the reverse side of all the documents in the stack. After this Sohodox will automatically re-arrange the scanned pages so that the reverse side of each scanned page comes immediately after the front side of that page in the PDF or TIFF file.

The virtual duplex mode also works if your scanner does not have an ADF (i.e. you scan using the flatbed of your scanner). However in this case, you have to individually flip each page after its front side is scanned.

Scanning and Scan window simplified
  1. New scan profiles added (these are only visible in new Sohodox installations).
  2. You can now automatically despeckle scanned images.
  3. Virtual Duplex Scanning supported (this option is only displayed when the selected scanner does not have built-in support for duplex scanning)
  4. DPI settings are now adjusted dependent on the scanner.
  5. Quality of Black and White scanned images has been improved.
  6. Separator pages (Blank page or Barcode) are now displayed in the Scan Preview window so you can see if a non-separator page has been wrongly detected as a separator page.
  7. The Scan Preview window now allows you to select a Page view (each scanned page displayed as a single thumbnail) or Document view (each scanned multi-page document displayed as single thumbnail) of the scanned documents.
  8. When documents are duplex scanned, the Scan Preview window makes it easy to differentiate between the front and reverse of the document.
Batch-updating of multiple documents with common information

Sohodox now lets you update common information for multiple documents together. You can select multiple documents and update the following common information for them:

  1. Set a document title (All the selected documents will then have the same title)
  2. Assign a document type (The same document type will be set for all the selected documents)
  3. Enter indexing information for that document type (All the selected documents will have the same indexing information)
  4. Assign the same tags (All selected documents will have the same tags)
  5. Choose a folder (All the selected documents will be assigned to the chosen folder)

This feature will save your time and effort as you won’t need to update information individually for each document. You will be able to do it in a single batch.

Auto Save indexing information

In previous versions, Sohodox required you to manually save any changes to a document’s indexing information. But from this version, Sohodox gives you the option to automatically save the changes you made to the indexing information of the document. To activate the option, go to Options -> User Options -> Auto Save and check the Automatically save changes to indexing information box.

Copy/Paste text from a scanned document into an indexing field

While entering indexing information for a document, sometime the values you need to enter are already present in the document. So it can save a lot of time and typing mistakes if you can just copy them from the document preview pane and paste them into the field. This new feature allows you to do just that. Simply select the area of the scanned page which has the text you need and copy it. Sohodox will OCR that selection, convert the selection into text and copy it to the clipboard. All you have to do is paste the information into the right indexing field.

Preview of MS Outlook email messages now supported

Sohodox now supports previewing of .msg files imported from MS Outlook.

Documents hyperlinked to their Folder

For every document in Sohodox, until now you could see the folder in which it is stored. It could be seen under Information panel -> Information tab -> Other Information -> Related Folder. But you could not quickly jump to that folder. Now Sohodox automatically creates a hyperlink to the folder so that when you click the link, it jumps to that folder, where you can see the other related documents in that folder. This feature also lets you quickly switch from the document to its folder in just one click, thereby saving your time.

Replace Document by Scanning

Now you can replace an existing document in Sohodox with a document you are about to scan. All you need to do is right-click the document and select Replace by Scanning from the menu. This will bring up the scan window. Scan the appropriate document just as you normally would. The scanned document will automatically replace the existing document. The file name will change to the new document’s file name, but the document title will remain unchanged. The older document (the document being replaced) will be removed.

Indexing field setting remembered

The Information tab in the Preview pane displays the indexing information of the document. You can choose to view the indexing fields in a single column or double column view. In previous versions, if you switched to a different view and then previewed another document, Sohodox would revert to the original column setting. But now Sohodox retains the setting until you change the setting again.

Zoom level of documents remembered

In previous versions, if you changed the zoom level of a document in the Preview pane, Sohodox would return to the default level when you switched to another document. But from this version, Sohodox remembers the zoom level you last selected and retains it across all documents until you change it. In fact, it remembers the same zoom level even if you logout and log back in.

No prompt when assigning/editing/deleting a tag from a document

In previous versions of Sohodox, if you added a tag to a document and hit the Enter key, it would display a confirmation message. This message was not required. So we have done away with it.

Block Indexing

By default, Sohodox automatically begins to index a newly added/modified document in the background. Sometimes the documents can be very large (taking up too much processing time to index) or just unindexable (for e.g. photos which have no text which can be recognized or extracted). Also sometimes Sohodox can have trouble indexing a particular document. With this version, Sohodox lets you block the indexing process for such documents.

Two new Command Line Options added

Two new Command Line Options have been added in this version of Sohodox. They are: Reset Cache DB and Reset User Profile.

Version 7.6.0.7 - 06 Feb 2012


Merging one Tag with another

Now you can merge one tag with another. This will delete the tag that is merged, remove that tag from all documents bearing it; and automatically add the other tag to these documents. When you click the Tags node in the Navigation pane, you will see these documents added to the other tag. This new feature helps you in case you misspelled a tag while adding it to a document. To replace the incorrect tag with the correct one, you need not edit the tag individually in each document. You can simply create a new tag and merge the incorrect tag into the correct one. This feature also helps in rectifying situations where multiple users accidentally create similar tags.

Sorting of Destination Profile list

Until now, if you wanted to view the Destination Profiles you have saved in Sohodox, the Destination Profile drop-down would not display the list in an alphabetical order. But now, Sohodox displays the profile list in the drop-down in an alphabetical order.

Thunderbird 9.x drag & drop mail Support

Now you can drag and drop your emails from Thunderbird version 9.x onwards, into Sohodox. These email messages will be displayed in the Preview pane in Sohodox.

Version 7.6.0.0 - 13 Jan 2012


Language Support

From version 7.6, the Sohodox setup will be separately available with user interfaces in English, Spanish and French. Although the user interface (menus, messages etc.) is now available in the above mentioned languages in addition to English, you can store documents and data in any language in Sohodox.

Display of EML file in Preview Pane

Prior to version 7.6, viewing an email message stored in EML format required you to have MS Outlook Express or Windows Live Mail installed on your machine. But now Sohodox natively supports viewing EML files in the Preview Pane. So email messages including those downloaded by the Email Capture module can be viewed without needing MS Outlook Express or Windows Live Mail installed on your machine.

Version 7.3.1.7 - 22 Sep 2011


Import and store Email Attachments as separate documents in Sohodox

Email Capture can now handle in a better way, email messages which have attachments. You can configure Sohodox Email Capture such that, whenever an email message with attachments is detected, the attachments will be stored as separate documents. They will automatically be linked to their corresponding email message. So for example if an email message with a single attachment is captured, Sohodox will create two documents, the email message itself and the attached file. Both the documents will be linked to each other.

Support for password protected .docx and .xlsx files

Inbuilt viewer for MS Word and MS Excel now supports viewing password protected .docx and .xlsx files.

Version 7.2.0.10 - 14 Jul 2011


Bug Fixes

Minor bugs have been fixed in this version of Sohodox.

Version 7.1.1.5 - 29 Apr 2011


Document Title

Now when you give a scanned document a title, Sohodox will automatically treat that as the file name. Earlier, Sohodox would generate a file name by itself. But now, Sohodox will take the document title given by you as the file name, thereby making it easier to track documents.

Version 7.0.0.8 - 28 Feb 2011


Built-in Word and Excel Viewer

The new built-in Word and Excel Viewer allows you to view .doc, .docx, .xls and .xlsx files

even if you do not have MS Office installed on your computer. What’s more you can even annotate and stamp MS Word and MS Excel files the same way as you could with files such as TIFF and PDF files (annotations cannot be burned on MS Word or MS Excel files).

So how does this help?

Let us say you use Open Office Writer from Sun Microsystems, and your colleague uses MS Word. You have just received a Word document in Sohodox that has been created by them. If you didn’t have version 7 of Sohodox, you would click the button at the top right of the preview pane (“Open this document for viewing in its associated application”). This would open the document in MS Word if you had it installed on your machine. But if you did not have MS Word installed, it would have given you an error message. But now that you have version 7, even if you do not have MS Word installed on your machine, you can still view the document with the built-in MS Word viewer.

Choose between built-in and third-party viewer for MS Word, MS Excel and PDF Files

Using the options dialog, you can now specifically configure what viewer you wish to use for MS Word, MS Excel AND PDF File.

Lock Viewer settings for all users

Using the options dialog, you can now lock the file type viewer settings so that only the superadmin can change them.

Background Text Extraction

In the earlier versions of Sohodox, whenever a document was added to Sohodox, the OCR/Text Extraction for the document was performed at the time of adding the document. But now this process will be performed in the background. This means adding multiple files (even hundreds of them at a time) to Sohodox will be much faster than before, as you will not need to wait to add the next file until the OCR/Text Extraction has been completed for the current file.

The text extraction only happens on the machine on which Sohodox is installed in server mode (a single user installation of Sohodox is always installed in server mode).

Since text extraction now happens in the background, the process continues even when you close Sohodox.

The background text extraction service can be viewed by exploring Control Panel>Administrative Tools >Services>ITAZ Sohodox Indexing Services under the Name column. A user can stop or restart this service by right clicking and selecting the Stop or Restart options.

Built-In Text Extractors

Sohodox now features built-in text extractors for popular file formats such as MS Word (.doc, .docx), MS Excel (.xls, .xlsx) and PDF files. This means you no more need to have iFilters installed on your machines for these file formats, as Sohodox can handle them on it’s own.

Backup and Restore Utility

Sohodox now ships with a backup and restore utility which makes it very easy backup and restore your Sohodox DB. The utility support encrypted and multi-volume backups.

Remember Layout

Now Sohodox will remember the width of the various panes that you set within the main window and within the document windows too. It will also remember the document window size you had set last time. So the next time you open the application or the resized document, it will open Sohodox with the pane and window sizes you had the last time when you closed the document or the main Sohodox window.