Version 188.8.131.52 - 26 May 2014
Minor bugs have been fixed in this version of Sohodox.
Minor bugs have been fixed in this version of Sohodox.
Sohodox Drive appears like any other drive in Windows Explorer and the File Open box. If you need to access a file from any Windows application, the Sohodox drive like the other drives on Windows Explorer, will be available giving you access to all the documents that you are authorized to view. And that’s not all, with Sohodox Drive you can easily attach documents from the repository when you reply to email messages. Sohodox Drive allows you to access folders, tags as well as various document types. You can also view, search and edit documents using this drive.
Capture folders are special folders which allow you to quickly add documents to Sohodox without opening the Sohodox Desktop Client. You can create and multiple folders to capture documents and add them to Sohodox directly. Each folder can be associated with a DB and a Destination Profile. The Capture Folders can then be used when adding documents via other modules like Sohodox Drive, Send To and Virtual Printer.
For users upgrading from an older version of Sohodox, Folder Monitor has now been renamed to Local Capture Folder.
Sohodox Mobile App is now available for Android and iOS based mobile devices. With a , simple, beautiful and responsive user interface, the app makes navigation quick and easy. Folders, Tags, Document Types and Stack Types are all available at your finger tips! The app allows users to access, view, delete and download files. The app can be downloaded from the Google Play Store and the Apple App Store.
Sohodox Virtual Printer lets you print any file from any Windows application and save it as a PDF file in Sohodox. You can easily print and add receipts of online transactions and reports from other applications as PDF files in Sohodox.
Sohodox now works with SQL Server Express 2012 Edition.Earlier versions of Sohodox created and used a MS Access based database for storing indexing data and other information about the files you have added. To support the new features in version 9 and to support features planned for the future we decided to move a more robust database.
Microsoft SQL Server Express 2012 is free to use and uses the same technology as Microsoft SQL Server 2012 which is an Enterprise grade database used for mission critical applications.
This change means better performance and reliability. Also for customers who have been using Sohodox for years, it means a much higher database size limit than MS Access.
Using the Send To Sohodox option, you can quickly add files to Sohodox without opening the Sohodox Desktop Client. All you have to do is just right click on the file you want to add to Sohodox and select the Send To Sohodox option. A list of Capture Folders will be displayed. Select the folder you want to add it to. The document will now be added to Sohodox and categorized.
Sohodox Server is a service which runs in the background when Sohodox is installed. By default it runs under port 7733. The Server needs to be running for Sohodox Desktop Client and all other modules including the Sohodox Mobile App to work.
Users upgrading from an older version of Sohodox will experience a change in the Login dialog. The Login dialog is designed in such a way that The Sohodox Desktop Client and all modules like Virtual Printer, Send To and Sohodox drive will use the same login credentials. You will not be able to run two instances of Sohodox Desktop Client on one machine with different login credentials.
Sohodox allows you to add pre-scanned files to the Sohodox Scan window. Once these files are added in your library, Sohodox will treat these files as if they were received via a scanner and will let you perform additional powerful operations such combining them into multi-page PDF files via separator pages.
Sohodox now supports both 32 and 64 bit versions of Windows.
We have made it easy for you to access your Sohodox documents from anywhere using devices like smartphones, tablets and even your web browser!
Any document in Sohodox can now be made available in Dropbox.Dropbox is a free service that lets you access your important files anywhere. Any file you save to your Dropbox will automatically save to all your computers, phones and even the Dropbox website.
To learn more about Dropbox integration in Sohodox, see Dropbox integration for documents that are in Sohodox.
For users upgrading from version 7.6 and older: If you had created a tag called Dropbox in Sohodox then upon updating your Sohodox installation, that tag will automatically be converted to the special Dropbox tag. The documents you had added to that tag will stay as they were, but the icon for the Dropbox tag will change to a ‘cloud’ icon. If you want to remove your existing documents from that tag (or not sync them), you need to create a new tag and move your existing documents to it.
From this version, Sohodox lets you rename tags too just like you can rename folders. Simply right-click the tag in the Tags node and then click Rename. Type the new name and press Enter to save it.
Sohodox has always supported duplex scanning i.e. scanning both sides of a page and storing them in the correct order in a PDF or TIFF file. However this required your scanning to have built-in support for duplex scanning. With the new Virtual Duplex scanning mode, Sohodox can now handle duplex scanning even with scanners which do not have built-in support for duplex scanning.
This is how it works
Put a stack of documents in to your scanner’s ADF (Automatic Document Feeder). Sohodox will scan the front side of each document. Now simply flip the stack of documents and place them in your scanner’s ADF. Sohodox will now scan the reverse side of all the documents in the stack. After this Sohodox will automatically re-arrange the scanned pages so that the reverse side of each scanned page comes immediately after the front side of that page in the PDF or TIFF file.
The virtual duplex mode also works if your scanner does not have an ADF (i.e. you scan using the flatbed of your scanner). However in this case, you have to individually flip each page after its front side is scanned.
Sohodox now lets you update common information for multiple documents together. You can select multiple documents and update the following common information for them:
This feature will save your time and effort as you won’t need to update information individually for each document. You will be able to do it in a single batch.
In previous versions, Sohodox required you to manually save any changes to a document’s indexing information. But from this version, Sohodox gives you the option to automatically save the changes you made to the indexing information of the document. To activate the option, go to Options -> User Options -> Auto Save and check the Automatically save changes to indexing information box.
While entering indexing information for a document, sometime the values you need to enter are already present in the document. So it can save a lot of time and typing mistakes if you can just copy them from the document preview pane and paste them into the field. This new feature allows you to do just that. Simply select the area of the scanned page which has the text you need and copy it. Sohodox will OCR that selection, convert the selection into text and copy it to the clipboard. All you have to do is paste the information into the right indexing field.
Sohodox now supports previewing of .msg files imported from MS Outlook.
For every document in Sohodox, until now you could see the folder in which it is stored. It could be seen under Information panel -> Information tab -> Other Information -> Related Folder. But you could not quickly jump to that folder. Now Sohodox automatically creates a hyperlink to the folder so that when you click the link, it jumps to that folder, where you can see the other related documents in that folder. This feature also lets you quickly switch from the document to its folder in just one click, thereby saving your time.
Now you can replace an existing document in Sohodox with a document you are about to scan. All you need to do is right-click the document and select Replace by Scanning from the menu. This will bring up the scan window. Scan the appropriate document just as you normally would. The scanned document will automatically replace the existing document. The file name will change to the new document’s file name, but the document title will remain unchanged. The older document (the document being replaced) will be removed.
The Information tab in the Preview pane displays the indexing information of the document. You can choose to view the indexing fields in a single column or double column view. In previous versions, if you switched to a different view and then previewed another document, Sohodox would revert to the original column setting. But now Sohodox retains the setting until you change the setting again.
In previous versions, if you changed the zoom level of a document in the Preview pane, Sohodox would return to the default level when you switched to another document. But from this version, Sohodox remembers the zoom level you last selected and retains it across all documents until you change it. In fact, it remembers the same zoom level even if you logout and log back in.
In previous versions of Sohodox, if you added a tag to a document and hit the Enter key, it would display a confirmation message. This message was not required. So we have done away with it.
By default, Sohodox automatically begins to index a newly added/modified document in the background. Sometimes the documents can be very large (taking up too much processing time to index) or just unindexable (for e.g. photos which have no text which can be recognized or extracted). Also sometimes Sohodox can have trouble indexing a particular document. With this version, Sohodox lets you block the indexing process for such documents.
Two new Command Line Options have been added in this version of Sohodox. They are: Reset Cache DB and Reset User Profile.
Now you can merge one tag with another. This will delete the tag that is merged, remove that tag from all documents bearing it; and automatically add the other tag to these documents. When you click the Tags node in the Navigation pane, you will see these documents added to the other tag. This new feature helps you in case you misspelled a tag while adding it to a document. To replace the incorrect tag with the correct one, you need not edit the tag individually in each document. You can simply create a new tag and merge the incorrect tag into the correct one. This feature also helps in rectifying situations where multiple users accidentally create similar tags.
Until now, if you wanted to view the Destination Profiles you have saved in Sohodox, the Destination Profile drop-down would not display the list in an alphabetical order. But now, Sohodox displays the profile list in the drop-down in an alphabetical order.
Now you can drag and drop your emails from Thunderbird version 9.x onwards, into Sohodox. These email messages will be displayed in the Preview pane in Sohodox.
From version 7.6, the Sohodox setup will be separately available with user interfaces in English, Spanish and French. Although the user interface (menus, messages etc.) is now available in the above mentioned languages in addition to English, you can store documents and data in any language in Sohodox.
Prior to version 7.6, viewing an email message stored in EML format required you to have MS Outlook Express or Windows Live Mail installed on your machine. But now Sohodox natively supports viewing EML files in the Preview Pane. So email messages including those downloaded by the Email Capture module can be viewed without needing MS Outlook Express or Windows Live Mail installed on your machine.
Email Capture can now handle in a better way, email messages which have attachments. You can configure Sohodox Email Capture such that, whenever an email message with attachments is detected, the attachments will be stored as separate documents. They will automatically be linked to their corresponding email message. So for example if an email message with a single attachment is captured, Sohodox will create two documents, the email message itself and the attached file. Both the documents will be linked to each other.
Inbuilt viewer for MS Word and MS Excel now supports viewing password protected .docx and .xlsx files.
Minor bugs have been fixed in this version of Sohodox.
Now when you give a scanned document a title, Sohodox will automatically treat that as the file name. Earlier, Sohodox would generate a file name by itself. But now, Sohodox will take the document title given by you as the file name, thereby making it easier to track documents.