What’s New


Want to know which features were introduced with every new version of Sohodox? Browse through this page and stay updated…

Version 9.0.0.42 – March 13 2014


Sohodox Drive

Sohodox Drive appears like any other drive in Windows Explorer and the File Open box. If you need to access a file from any Windows application, the Sohodox drive like the other drives on Windows Explorer, will be available giving you access to all the documents that you are authorized to view. And that’s not all, with Sohodox Drive you can easily attach documents from the repository when you reply to email messages. Sohodox Drive allows you to access folders, tags as well as various document types. You can also view, search and edit documents using this drive.

Capture Folders

Capture folders are special folders which allow you to quickly add documents to Sohodox without opening the Sohodox Desktop Client. You can create and multiple folders to capture documents and add them to Sohodox directly. Each folder can be associated with a DB and a Destination Profile. The Capture Folders can then be used when adding documents via other modules like Sohodox Drive, Send To and Virtual Printer.
For users upgrading from an older version of Sohodox, Folder Monitor has now been renamed to Local Capture Folder.

Mobile Apps

Sohodox Mobile App is now available for Android and iOS based mobile devices. With a , simple, beautiful and responsive user interface, the app makes navigation quick and easy. Folders, Tags, Document Types and Stack Types are all available at your finger tips! The app allows users to access, view, delete and download files. The app can be downloaded from the Google Play Store and the Apple App Store.

Virtual Printer

Sohodox Virtual Printer lets you print any file from any Windows application and save it as a PDF file in Sohodox. You can easily print and add receipts of online transactions and reports from other applications as PDF files in Sohodox.

SQL Server Express Support
Sohodox now works with SQL Server Express 2012 Edition.
Earlier versions of Sohodox created and used a MS Access based database for storing indexing data and other information about the files you have added. To support the new features in version 9 and to support features planned for the future we decided to move a more robust database.
Microsoft SQL Server Express 2012 is free to use and uses the same technology as Microsoft SQL Server 2012 which is an Enterprise grade database used for mission critical applications.

This change means better performance and reliability. Also for customers who have been using Sohodox for years, it means a much higher database size limit than MS Access.

Note: Sohodox installs and configures MS SQL Server Express 2012 all by itself. You do not need to download and install anything extra apart from the Sohodox Setup. Even if you have MS SQL Server Express installed, Sohodox will create its own instance.

Send To

Using the Send To Sohodox option, you can quickly add files to Sohodox without opening the Sohodox Desktop Client. All you have to do is just right click on the file you want to add to Sohodox and select the Send To Sohodox option. A list of Capture Folders will be displayed. Select the folder you want to add it to. The document will now be added to Sohodox and categorized.
Sohodox Server

Sohodox Server is a service which runs in the background when Sohodox is installed. By default it runs under port 7733. The Server needs to be running for Sohodox Desktop Client and all other modules including the Sohodox Mobile App to work.

Change in Login dialog

Users upgrading from an older version of Sohodox will experience a change in the Login dialog. The Login dialog is designed in such a way that The Sohodox Desktop Client and all modules like Virtual Printer, Send To and Sohodox drive will use the same login credentials. You will not be able to run two instances of Sohodox Desktop Client on one machine with different login credentials.


Import from Folders in Scan window

Sohodox allows you to add pre-scanned files to the Sohodox Scan window. Once these files are added in your library, Sohodox will treat these files as if they were received via a scanner and will let you perform additional powerful operations such combining them into multi-page PDF files via separator pages.

Version 8.3.0.7 – June 03 2013


Merge pages option

You can now merge two or more scanned pages and save them as PDF or TIFF files.

Version 8.2.0.13 – April 19 2013


Watermark

You can now add a Watermark to certain types of documents in Sohodox (e.g. PDF, TIFF, PNG). For example if a document is confidential then putting a watermark with the text “CONFIDENTIAL” on the document makes it easy to identify. You can choose to choose any text with any size and font as a watermark. This helps you make sure that private or confidential documents are not being distributed or misused


Preview of MS Outlook MSG files has been improved.

Version 8.0.0.46 – October 01 2012


Support for Windows 8

Sohodox now supports both 32 and 64 bit versions of Windows.

Dropbox integration for documents that are in Sohodox

We have made it easy for you to access your Sohodox documents from anywhere using devices like smartphones, tablets and even your web browser!

Any document in Sohodox can now be made available in Dropbox.Dropbox is a free service that lets you access your important files anywhere. Any file you save to your Dropbox will automatically save to all your computers, phones and even the Dropbox website.

To learn more about Dropbox integration in Sohodox, see Dropbox integration for documents that are in Sohodox.

For users upgrading from version 7.6 and older: If you had created a tag called Dropbox in Sohodox then upon updating your Sohodox installation, that tag will automatically be converted to the special Dropbox tag. The documents you had added to that tag will stay as they were, but the icon for the Dropbox tag will change to a ‘cloud’ icon. If you want to remove your existing documents from that tag (or not sync them), you need to create a new tag and move your existing documents to it.

Renaming tags

From this version, Sohodox lets you rename tags too just like you can rename folders. Simply right-click the tag in the Tags node and then click Rename. Type the new name and press Enter to save it.

Virtual Duplex Scanning mode

Sohodox has always supported duplex scanning i.e. scanning both sides of a page and storing them in the correct order in a PDF or TIFF file. However this required your scanning to have built-in support for duplex scanning. With the new Virtual Duplex scanning mode, Sohodox can now handle duplex scanning even with scanners which do not have built-in support for duplex scanning.

This is how it works…
Put a stack of documents in to your scanner’s ADF (Automatic Document Feeder). Sohodox will scan the front side of each document. Now simply flip the stack of documents and place them in your scanner’s ADF. Sohodox will now scan the reverse side of all the documents in the stack. After this Sohodox will automatically re-arrange the scanned pages so that the reverse side of each scanned page comes immediately after the front side of that page in the PDF or TIFF file.
The virtual duplex mode also works if your scanner does not have an ADF (i.e. you scan using the flatbed of your scanner). However in this case, you have to individually flip each page after its front side is scanned.

Scanning and Scan window simplified…

  1. New scan profiles added (these are only visible in new Sohodox installations).
  2. You can now automatically despeckle scanned images.
  3. Virtual Duplex Scanning supported (this option is only displayed when the selected scanner does not have built-in support for duplex scanning)
  4. DPI settings are now adjusted dependent on the scanner.
  5. Quality of Black and White scanned images has been improved.
  6. Separator pages (Blank page or Barcode) are now displayed in the Scan Preview window so you can see if a non-separator page has been wrongly detected as a separator page.
  7. The Scan Preview window now allows you to select a Page view (each scanned page displayed as a single thumbnail) or Document view (each scanned multi-page document displayed as single thumbnail) of the scanned documents.
  8. When documents are duplex scanned, the Scan Preview window makes it easy to differentiate between the front and reverse of the document.

Batch-updating of multiple documents with common information

Sohodox now lets you update common information for multiple documents together. You can select multiple documents and update the following common information for them:

  1. Set a document title (All the selected documents will then have the same title)
  2. Assign a document type (The same document type will be set for all the selected documents)
  3. Enter indexing information for that document type (All the selected documents will have the same indexing information)
  4. Assign the same tags (All selected documents will have the same tags)
  5. Choose a folder (All the selected documents will be assigned to the chosen folder)

This feature will save your time and effort as you won’t need to update information individually for each document. You will be able to do it in a single batch.

Auto Save indexing information

In previous versions, Sohodox required you to manually save any changes to a document’s indexing information. But from this version, Sohodox gives you the option to automatically save the changes you made to the indexing information of the document. To activate the option, go to Options -> User Options -> Auto Save and check the Automatically save changes to indexing information box.

Copy/Paste text from a scanned document into an indexing field

While entering indexing information for a document, sometime the values you need to enter are already present in the document. So it can save a lot of time and typing mistakes if you can just copy them from the document preview pane and paste them into the field. This new feature allows you to do just that. Simply select the area of the scanned page which has the text you need and copy it. Sohodox will OCR that selection, convert the selection into text and copy it to the clipboard. All you have to do is paste the information into the right indexing field.

Preview of MS Outlook email messages now supported

Sohodox now supports previewing of .msg files imported from MS Outlook.

Documents hyperlinked to their Folder

For every document in Sohodox, until now you could see the folder in which it is stored. It could be seen under Information panel -> Information tab -> Other Information -> Related Folder. But you could not quickly jump to that folder. Now Sohodox automatically creates a hyperlink to the folder so that when you click the link, it jumps to that folder, where you can see the other related documents in that folder. This feature also lets you quickly switch from the document to its folder in just one click, thereby saving your time.

Replace Document by Scanning

Now you can replace an existing document in Sohodox with a document you are about to scan. All you need to do is right-click the document and select Replace by Scanning from the menu. This will bring up the scan window. Scan the appropriate document just as you normally would. The scanned document will automatically replace the existing document. The file name will change to the new document’s file name, but the document title will remain unchanged. The older document (the document being replaced) will be removed.

Indexing field setting remembered

The Information tab in the Preview pane displays the indexing information of the document. You can choose to view the indexing fields in a single column or double column view. In previous versions, if you switched to a different view and then previewed another document, Sohodox would revert to the original column setting. But now Sohodox retains the setting until you change the setting again.

Zoom level of documents remembered

In previous versions, if you changed the zoom level of a document in the Preview pane, Sohodox would return to the default level when you switched to another document. But from this version, Sohodox remembers the zoom level you last selected and retains it across all documents until you change it. In fact, it remembers the same zoom level even if you logout and log back in.

No prompt when assigning/editing/deleting a tag from a document

In previous versions of Sohodox, if you added a tag to a document and hit the Enter key, it would display a confirmation message. This message was not required. So we have done away with it.

Block Indexing

By default, Sohodox automatically begins to index a newly added/modified document in the background. Sometimes the documents can be very large (taking up too much processing time to index) or just unindexable (for e.g. photos which have no text which can be recognized or extracted). Also sometimes Sohodox can have trouble indexing a particular document. With this version, Sohodox lets you block the indexing process for such documents.

Two new Command Line Options added

Two new Command Line Options have been added in this version of Sohodox. They are: Reset Cache DB and Reset User Profile.

Preview of MS Outlook email messages now supported

Version 7.6.0.7 – February 6 2012


Merging one Tag with another

Now you can merge one tag with another. This will delete the tag that is merged, remove that tag from all documents bearing it; and automatically add the other tag to these documents. When you click the Tags node in the Navigation pane, you will see these documents added to the other tag. This new feature helps you in case you misspelled a tag while adding it to a document. To replace the incorrect tag with the correct one, you need not edit the tag individually in each document. You can simply create a new tag and merge the incorrect tag into the correct one. This feature also helps in rectifying situations where multiple users accidentally create similar tags.

Sorting of Destination Profile list

Until now, if you wanted to view the Destination Profiles you have saved in Sohodox, the Destination Profile drop-down would not display the list in an alphabetical order. But now, Sohodox displays the profile list in the drop-down in an alphabetical order.

Thunderbird 9.x drag & drop mail Support

Now you can drag and drop your emails from Thunderbird version 9.x onwards, into Sohodox. These email messages will be displayed in the Preview pane in Sohodox.

Version 7.6.0.0 – January 13 2012


Language Support

From version 7.6, the Sohodox setup will be separately available with user interfaces in English, Spanish and French. Although the user interface (menus, messages etc.) is now available in the above mentioned languages in addition to English, you can store documents and data in any language in Sohodox.

Display of EML file in Preview Pane

Prior to version 7.6, viewing an email message stored in EML format required you to have MS Outlook Express or Windows Live Mail installed on your machine. But now Sohodox natively supports viewing EML files in the Preview Pane. So email messages including those downloaded by the Email Capture module can be viewed without needing MS Outlook Express or Windows Live Mail installed on your machine.

Version 7.3.1.7 – September 22 2011


Import and store Email Attachments as separate documents in Sohodox

Email Capture can now handle in a better way, email messages which have attachments. You can configure Sohodox Email Capture such that, whenever an email message with attachments is detected, the attachments will be stored as separate documents. They will automatically be linked to their corresponding email message. So for example if an email message with a single attachment is captured, Sohodox will create two documents, the email message itself and the attached file. Both the documents will be linked to each other.

Support for password protected .docx and .xlsx files

Inbuilt viewer for MS Word and MS Excel now supports viewing password protected .docx and .xlsx files.

Version 7.2.0.10 – July 14 2011


Bug Fixes

Minor bugs have been fixed in this version of Sohodox.

Version 7.1.1.5 – April 29 2011


Document Title

Now when you give a scanned document a title, Sohodox will automatically treat that as the file name. Earlier, Sohodox would generate a file name by itself. But now, Sohodox will take the document title given by you as the file name, thereby making it easier to track documents.

Version 7.0.0.8 – Feb 28 2011


Built-in Word and Excel Viewer

The new built-in Word and Excel Viewer allows you to view .doc, .docx, .xls and .xlsx files

even if you do not have MS Office installed on your computer. What’s more you can even annotate and stamp MS Word and MS Excel files the same way as you could with files such as TIFF and PDF files (annotations cannot be burned on MS Word or MS Excel files).

So how does this help?
Let us say you use Open Office Writer from Sun Microsystems, and your colleague uses MS Word. You have just received a Word document in Sohodox that has been created by them. If you didn’t have version 7 of Sohodox, you would click the button at the top right of the preview pane (“Open this document for viewing in its associated application”). This would open the document in MS Word if you had it installed on your machine. But if you did not have MS Word installed, it would have given you an error message. But now that you have version 7, even if you do not have MS Word installed on your machine, you can still view the document with the built-in MS Word viewer.

Choose between built-in and third-party viewer for MS Word, MS Excel and PDF Files

Using the options dialog, you can now specifically configure what viewer you wish to use for MS Word, MS Excel AND PDF File.

Lock Viewer settings for all users

Using the options dialog, you can now lock the file type viewer settings so that only the superadmin can change them.

Background Text Extraction

In the earlier versions of Sohodox, whenever a document was added to Sohodox, the OCR/Text Extraction for the document was performed at the time of adding the document. But now this process will be performed in the background. This means adding multiple files (even hundreds of them at a time) to Sohodox will be much faster than before, as you will not need to wait to add the next file until the OCR/Text Extraction has been completed for the current file.

The text extraction only happens on the machine on which Sohodox is installed in server mode (a single user installation of Sohodox is always installed in server mode).

Since text extraction now happens in the background, the process continues even when you close Sohodox.

The background text extraction service can be viewed by exploring Control Panel>Administrative Tools >Services>ITAZ Sohodox Indexing Services under the Name column. A user can stop or restart this service by right clicking and selecting the Stop or Restart options.

Built-In Text Extractors

Sohodox now features built-in text extractors for popular file formats such as MS Word (.doc, .docx), MS Excel (.xls, .xlsx) and PDF files. This means you no more need to have iFilters installed on your machines for these file formats, as Sohodox can handle them on it’s own.

Backup and Restore Utility

Sohodox now ships with a backup and restore utility which makes it very easy backup and restore your Sohodox DB. The utility support encrypted and multi-volume backups.

Remember Layout

Now Sohodox will remember the width of the various panes that you set within the main window and within the document windows too. It will also remember the document window size you had set last time. So the next time you open the application or the resized document, it will open Sohodox with the pane and window sizes you had the last time when you closed the document or the main Sohodox window.

Version 6.1.0.5 – February 09 2010


Error ignored when adding multiple files to Sohodox

While adding large number of files to Sohodox, if an error occurs for a file, that file will be skipped and Sohodox will continue adding the remaining files. After the addition is complete it will display the list of skipped files.

Confirmation sound when Ctrl + F7 is pressed

You will now hear a confirmation sound instead of the confirmation dialog being displayed, when you press the CTRL + F7 keys on the keyboard, to copy the full path of the document to the clipboard.

Version 6.1.0.2 – December 31 2009


Copy the full path of the document to the clipboard

Press the CTRL + F7 keys on the keyboard, to copy the full path of the document to the clipboard. You can now paste the document’s location to a data field or any application you want.

Version 6.1.0.0 – December 23 2009


Policies

Use Policies to control some aspects of Sohodox Security.

Drag & drop documents from Sohodox to Windows Explorer

You can now drag and drop documents from Sohodox to Windows Explorer by pressing the CTRL button on the keyboard and dragging the documents to a Windows folder.

Destination Profiles Manager

You can now create, modify or delete destination profiles using the Destination Profiles Manager.

Version 6.0.0.0 – October 16 2009


Email Capture

The Email Capture feature in Sohodox, downloads email messages from any POP3 mail server and adds them to Sohodox. Sohodox will automatically extract fields (To, From, Subject etc.) from each email and enter them as indexing information for that email in Sohodox. This makes all email messages immediately searchable.

Folder Monitor

The Folder Monitor watches one or more specified folders on your disk and adds any files added to those folders to Sohodox. You can use this feature to directly add files to Sohodox even when Sohodox is not running. All you need to do is, add the files to the monitored folder and Folder Monitor will automatically add these files to Sohodox. This is also handy when working with Network Scanners which put the scanned documents in a folder.

Reports

Sohodox now comes with built-in usage reports, letting you see documents added or modified by users on a daily, weekly or monthly basis. The reports can be exported as a PDF, HTML, MHT or XLS files.

Deskew tool

You can now auto-straighten a tilted scanned image by using the Deskew tool. For more info see Enhance Scanned Documents.

Despeckle tool

You can now remove the noise (tiny black spots) from a scanned image by using the Despeckle tool.

Eraser tool

You can now remove punch hole marks, stapler (pin) marks or other areas from a scanned document by using the Eraser tool.

Parameterized Saved Search

You can now create a saved search that prompts you to enter the condition values, whenever you run the search.

Last logged in user name is remembered

Last logged in user name is remembered
The username of the person who logged into Sohodox last is remembered and is automatically filled in the username box on the login screen.

Remember password option on the login dialog

Login dialog now has an option to remember the password, so next time don’t need to re-enter your password.

Automatically login on startup option on the Options dialog

Options dialog now has an option to automatically log you in when you start Sohodox (i.e. no login box is displayed).

Version 5.6.0.8 – November 05 2009


The multi-user.gdx file is now saved at a new location

The multi-user.gdx file is now stored in the ITAZ\Sohodox folder created under the folder designated as the Common Application Data folder in your Windows installation. For Windows Vista/Windows 2008/Windows 7, this will be the C:\ProgramData\ITAZ\Sohodox folder. For Windows 2000/XP/2003 this will be C:\Documents and Settings\All Users\Application Data\ITAZ\Sohodox

Apart from multi-user.gdx file, the config.ini file is also stored in this folder.

Use document title as File name

You can now use the Document Title as the File name when exporting documents to a Windows folder, by using the Export wizard.

Version 5.6.0.6 – October 07 2009


Add pages to existing Tiff and PDF documents, from the Pages panel.
You can now add pages to an existing multi-paged PDF and tiff files directly from the Pages panel. This reduces the number of clicks required to perform this task.

Version 5.6.0.1 – September 07 2009


Sohodox now loads much faster than before.

Version 5.5.0.4 – August 07 2009


Print Advanced search conditions along with the search results

When you print search results that are displayed in the List View pane, you can now choose to print the conditions used in that search at the top of the search results. This feature helps in quickly identifying the conditions used to generate the search results.

Version 5.3.0.0 – July 06 2009


Delete button now deletes documents from a Folder, Document Type, Tag or from a Stack

Hitting the Delete button from anywhere in Sohodox will delete the selected document permanently.

OCR document containing text in a different language

You can now OCR a document that contains text in language other than English. For e.g. if you have a document that contains text in the Danish language then you can configure the OCR engine to recognize the Danish language text. This option will only works if you are using the Microsoft Office OCR engine and only recognizes languages supported by the MS Office OCR engine.

Separate option for OCR in the Options dialog

A separate option is now added to OCR documents on check-in. Earlier versions of Sohodox had just one option i.e. Automatically extract text on check-in option which would extract text as well as OCR documents. From this version onwards we have separated them, so if you want to only OCR image documents on adding, then check the Automatically OCR documents on check-in option and if you want to only extract text from text documents on adding then check the Automatically extract text on check-in option.

Customize Quick Search

You can now select the fields that you want to search in, using the Quick Search. For, e.g. in the earlier versions of Sohodox, the Quick Search would only search in the Document Title, File Name and the Document Text. Now, you can select any field (displayed in the List View) that you want to search in, by using the Customize Quick Search dialog.

The Customize Quick Search box can be accessed by clicking the Quick Search drop-down and selecting the Choose columns for Quick Search option.

Reactivate a deactivated user

You can now reactivate a deactivated Sohodox user. So if you have accidentally deactivated a user you can now activate it.

Document Type with an auto-generate field now shows up in the Scan window

Document Type that has an auto-generate field will now show up in the Scan window. You can now directly set the document type (that has an auto-generate field) of a scanned document.

In the previous version, Auto-generate fields were not displayed in the Document Type drop-down of the Scan window as they are required field. By default document types that have required fields are not shown in the Scan window, as it is not possible to add the required field value when scanning and adding multiple documents. As auto-generate field values are generated by the system, Sohodox can add the value for the auto-generate field when scanning and adding multiple documents.

Create sibling folder

You can create a sibling folder by right clicking a folder. If you use folders to manage your documents then you must have noticed that when you have a long list of folders then it becomes unmanageable to scroll every now and then to click the Create new button, to create a new folder. The same problem is also noticed when you have a long list of sub folders, you have scroll above to select the parent folder and then right click it to create a sub-folder.

Now, we have added the New Folder option on the Folder right click menu. Now, just select a folder right click it and select the New Folder option to create a sibling folder.

Export Folder Structure

You can now export Globodox folders along with all the sub folders and documents to a destination on your local disk (retaining the folder hierarchy).

Inactivity time out option

You can now auto-logout an inactive user from Sohodox by using the Inactivity time out option. This option is available in System Options pane of the Options dialog.

Specify document name while scanning a document

You can specify the Document title of the scanned document from the Scan window. The Document Title box is available in the Destination pane of the Scan Window.

Version 5.2.1.1 – June 16 2009


Continuous scrolling available for multi-page document

You can now scroll through a multi-page document by using the mouse wheel instead of using the navigation buttons, in the display pane.

Add documents directly to the selected Document Type

You can now directly add a document to the selected Document Type.

Add documents directly to the selected Folder

You can now directly add a document to the selected Folder.

Add documents directly to the selected Tag

You can now directly add a document to the selected Tag.

Save merged document as PDF or Tiff file

You can now merge two or more scanned documents and save them as PDF or Tiff.

Version 5.2.0.7 – May 27 2009


Auto-fill feature for PickList and Lookup field.

You can now just type in the value (at least 3 to 4 characters) you want to select in a PickList and Lookup field and Sohodox will automatically find remaining portion of the value and fill it in for you.

Version 5.2.0.6 – May 27 2009


Improved barcode detection

Sohodox now uses a better technology to detect barcodes.

Version 5.2.0.1 – May 06 2009


Enhanced Command Line Options

You can now reset all the users profile or if you want you can specify a set of users, to reset their profile.

Version 5.2.0.0 – May 05 2009


Initial Loading performance improved

Sohodox now loads much faster than before. The splash now displays the current status and progress.

Clone Folders

You can now create the same folder structure that you frequently use in Sohodox by using the Clone feature. For e.g. Let say to you create a same set folders for each customer. It will be tedious to create these folders if you have a hundred’s of customers. By using the Clone feature you will have to create the folder structure just once and then clone/copy this structure whenever you want.

Command Line Options

You can now run Sohodox in maintenance mode by using the Command Line options.

Version 5.1.1.4 – April 21 2009


Display of PDF files using Foxit software

PDF files are now displayed in Sohodox using the Foxit reader. Now, PDF files will load much faster. Tasks like annotating PDF documents, inserting Pages to PDF documents added to Sohodox and modifying PDF files using Image Editor window will now be possible.

Compression available for few file types

You can now control the compression of few file types (like tiff and jpeg ) files by using the Settings option available for File Types in the Scan window.

Version 5.0.2.0 – February 16 2009


Export Folder Structure

You can now export Sohodox folders along with all the sub folders and documents to a destination on your local disk (retaining the folder hierarchy).

Version 5.0.2.0 – February 16 2009


Import data to a Look up field

You can now import data to a Look up field in a Sohodox DB.

Version 5.0.2.0 – February 16 2009


Drag and drop files to the list View pane

You can now drag and drop files from windows explorer to the List View pane.

Automatically delete files from original location after adding to Sohodox

You can now choose to automatically delete files that are added to Sohodox from their original location.

Send multiple documents in a single fax

You can now send multiple documents in a single fax.

Version 5.0.1.7 – February 02 2009


Maximum size of documents to extract text from

You can now specify the size of the file that should be indexed by Sohodox. For e.g. you can choose to extract and index files that are less than 4 mb in size by using this option. Please note that this option is only available for MS Access DB.

By default the limit of the file size is set to 1 mb. This means that files larger then 1 mb will not be indexed. For slower machines it is recommended to choose a lower value. A larger value will affect the performance of MS Access DB . This option is useful in a multi-user scenario where you can disable extracting and indexing of text on slow machines for large files without disabling full text search.

Scanned documents can now be displayed in Adobe Reader

You can now view the documents that are scanned using Sohodox in Adobe Reader.

Version 5.0.1.4 – January 09 2009


Replace from disk

Replace document from disk feature is now available.

Replace by Scanning – Coming Soon!

Version 5.0.1.3 – December 18 2008


Search Folders and Tags

You can now quickly search for Folders and Tags.

Version 5.0.1.0 – December 3 2008


Add pages to existing Tiff and PDF documents.

You can now add pages to an existing multi-paged PDF and tiff files. You can also delete a page and change the order of the pages.

Field name with 40 characters is now supported.

Version 5.0.0.5 – November 13 2008


Clear button added in the Advanced Search Panel

Clear button is now added in the Advanced Search Panel. The Search, Save As… and Clear buttons have been shifted to the left side of the pane and the Conditions drop down is to the right.

Version 5.0.0.4 – November 11 2008


Paste button added on the PickList Data Type List source window.

Copy a list of values from Excel (from a column) or other spread sheet program and click the Paste button on the List source window to add these values to the PickList field. For e.g. instead of entering a list 100 values one by one you can just copy these values from a column and click the Paste button on the List Source button to instantly import these values to the data field. The Paste button is available for both PickListSingle data type and PickListMultiple data type.

Version 5.0.0.3 – November 6 2008


Renamed

doQuments Professional Edition is now renamed to Sohodox

Fully revamped user interface

An easy to use, redesigned user interface similar to the familiar Outlook user interface. Designed to increase user efficiency while searching for and managing documents.

Search centric design

Search is much faster than before.

Folders

Folders behave very similar to Windows Explorer folders. Create Folders and Sub-Folders to quickly categorize your documents.

Import entire folder structure

If you already have a well defined folder hierarchy in which you arrange your documents, you can easily import your documents along with your existing folder hierarchy in to Sohodox. The exact same folder hierarchy will be recreated in Sohodox.

Tags

Attach simple text tags to documents (think of it as attaching one or more labels to your documents). You can apply as many tags as required to a document. You can then search for documents to which a specific tag has been attached.

Document Types

Separate documents into various types (e.g. bills, checks, letters) and store type specific information along with each document. For e.g. you can store Date and Amount with each bill and then easily find all bills greater than US $100 from January 2008. Similarly you may want to store Sender Name and Date along with each letter.

Annotation

With the annotation feature you can draw, highlight, stamp, write comments, etc. directly over any scanned document. You can choose to burn the annotations on the image, so they become permanent part of the image.

Electronic Signature

A scanned image of a user’s signature can be stored and used as the user’s electronic signature. It can be applied on any part of a scanned document.

Document Notes

Store unlimited number of notes along with each document. Apart from the note text each note will contain the date, time as well as the name of user (note creator).

Links

Documents can be linked to other documents.

OCR

Built in OCR automatically extracts text from scanned documents, making them searchable instantly. Option also available to use Microsoft Office OCR engine (if available).

View and edit OCR and extracted text

You can now view text extracted via OCR from scanned documents also text extracted via IFilters from other document types. You can edit and save this text. This provides a handy way to correct any OCR errors.

Fax

Fax one or more documents directly from Sohodox.

Quick Multi-user setup

Quickly move from single user setup to a multi-user setup in a few easy steps.

Burn documents to a CD/DVD

Use the built-in CD/DVD burning features to burn selected documents to a CD/DVD.

Drag and Drop text

Select and drag a piece of text from any source e.g. MS Word, Web page or from your email and drop it in Sohodox to automatically save it as a .RTF file.

Bar Coded Separator Pages

Create bar coded separator pages during scanning to separate multi-page documents from each other.

Preview of MS Office files is now supported

Preview MS Word, MS Excel and MS PowerPoint files directly in Sohodox.

Built in PDF Viewer
Sohodox can display PDF files using it’s built-in viewer or the free Adobe Reader. Two new options have been included in the Sohodox Options dialog to help you choose when to use the built-in PDF Viewer

  1. PDF files created using Sohodox
    Choose this option if you only want the PDF documents created using Sohodox (i.e. by saving a scanned document as PDF) to be displayed in the built in PDF viewer. In this case the PDF documents that are not created using Sohodox will be displayed using Adobe Reader.
  2. All PDF files
    Choose this option if you want all PDF documents (created using Sohodox or not) to be displayed in the built in PDF viewer.

New Comparison Operators
Two new comparison operators have been included in the Advanced search

  1. Is Empty
    Use this operator to match empty values.
  2. Is Not empty
    Use this operator to match non-empty values.

Version 4.6.12 November 26 2007


Barcodes will now be detected row-wise from top to bottom. Just like reading sentences on page, the barcodes will be detected in the left-to-right, top-to-bottom (line-by-line) sequence.

Version 4.6.6 August 13 2007


Barcode Detection

doQuments now supports Code 128 barcodes. More barcode formats will be supported in the future.

Blank Page Detection Threshold

Default blank page threshold is now set to a lower value for more stricter detection of blank page.

A wrong detection at any stage of the batch scan means that all subsequent pages will be saved incorrectly. We recommend that you do a test run to find out the best value for your scanner. You must choose the lowest value which works correctly for you.

Minor bug fixes.

Version 4.6 June 05 2007


Barcode Detection

Using this feature doQuments can detect barcodes on any document being scanned (or even any supported image document added via drag & drop). The information contained in the detected barcodes can be automatically stored in data fields. You can select the data fields in which information from the barcodes must be stored. Please note you can only select Small text or Large text data fields to store the barcode information. You cannot use multi select data fields, list data fields or auto-generate data fields to store the barcode information.

doQuments supports Code 39 barcodes. More barcode formats will be supported in the future.

Options to perform barcode detection are available in the Batch Scan Wizard, Scan Panel and Scan Window. Bar codes on existing image documents can also be detected using the Detect Barcodes option on the Document menu.

Do not show records

Use this option if you do not want to show any records to be displayed when a DB is opened. Please note users will need to query the DB to view the records if this option is selected.

Note: Any records added by the user in the current session (that is after the user’s latest login) will remain accessible to the user. To view these records, the user must use the “Show All Records” option on the Search menu. This option is normally used to remove any applied query and show all the records.

Version 4.5


doQuments is now integrated with Workflow.

Version 4.4 May 04 2007


doQuments uses a new and improved mechanism to extract and index text from documents. Text extraction is now done using IFilters installed on the user’s machine. IFilters act as plug-ins and are a part of Microsoft Indexing Service (they are also used by Windows Desktop Search). Using the IFilter mechanism improves the accuracy and performance of text extraction in doQuments.

For doQuments to be able to extract text from a file of a particular format, an IFilter for that file format must be installed on the user’s machine.

IFilters for the following file formats are installed by default on Windows 2000/XP/2003/Vista machines…

  • PPT (Microsoft PowerPoint presentation)
  • DOC (Microsoft Word document)
  • XLS (Microsoft Excel spreadsheet)
  • HTML documents
  • TXT documents

For PDF files, existing users will need to download the freely available PDF IFilter from…
http://www.adobe.com/support/downloads/detail.jsp?ftpID=2611

You can also install third party filters to enable doQuments to extract text from other file types, e.g.:

More information and downloads links for various IFilters (both free and commercial) are available at…

Version 4.3.3 January 04 2007


Minor bug fixes.

Version 4.3.1 December 15 2006


Portable doQuments DB

Using this new feature you can mark any MS Access based doQuments DB as a Portable doQuments DB. This DB along with it’s System Folder and all it’s Storage Folders can then be copied/moved to any removable media (e.g.: USB Drive, Removable Hard Disc, CD, DVD etc.). You can then attach this removable media to any machine running doQuments and open the doQuments DB located on the removable media.

You can use this feature to carry your doQuments DBs anywhere with you, distribute your doQuments DB to multiple users or to archive your doQuments DBs.

Only doQuments DBs which meet the following criteria can be marked as “Portable”…

  • The doQuments DB should be MS Access based
  • The doQuments DB’s System Folder and all it’s Storage Folders must be under one common folder (this is the default for newly created doQuments DBs).

doQuments DB list displayed when choosing target doQuments DB for export

When exporting to a doQuments DB, the doQuments DB List is now displayed for choosing the target doQuments DB (instead of the doQuments DB Details Dialog being displayed).

Version 4.2.24 October 31 2006


Minor bug fixes.

Version 4.2.23 October 20 2006


Use the scanner interface while batch scanning

The Show scanner user interface option is now available in the Batch Scan Wizard. This will allow you to use the scanner’s image manipulation capabilities while batch scanning and adding documents to a doQuments DB.

Version 4.2.16 August 30 2006


Minor bug fixes.

Version 4.2.4 July 27 2006

Record Templates

With the new record templates feature, when creating a new record, doQuments will automatically fill up the data fields that were specified in the record template. This feature benefits users who have same indexing information repeating on many records. It saves on time and data entry costs.

For example: If you have 40 invoices from the same company and you have a data field for ‘Company Name’, you will not need to enter the name of the company 40 times. You just have to create a record template with this information. Now every time you create a new record using this record template, the company name information will already be filled up.

This feature is only available in the Enterprise Edition of doQuments 4.2 and higher.

Enhanced Backup and Restore

New improved Backup makes it easy to span your large database backup across multiple storage media. You can now split your doQuments Archive file (.DQA) into fixed sized chunks to fit on the required medium (e.g. CD, DVD, USB Drives, etc.). It creates a series of folders with the specified sized files on your hard drive which can be burned onto CDs or DVDs.

Template Manager

You can use Template Manager under the ‘File’ menu to manage record templates as well as document templates.

Reorder saved queries

You can use the Reorder saved queries feature to choose the order in which your saved queries should appear in the menu. The new ‘Reorder’ option is located in the Query Wizard.

Modified Folder Structure

When you create a new doQuments DB, doQuments creates a new folder for that DB with the same name as the DB, inside the doQuments Databases folder. This new folder usually contains the Storage folder, the Messaging folder and the Temp Folder.

With the doQuments 4.2, the new DB folder will contain two folders i.e. the Storage folder and the new System folder. The System folder from now on will contain all the folders that are required to run doQuments. This will ease the process of sharing and applying permissions.

Version 4.1.10 April 12 2006


Minor bug fixes.

Version 4.1.2 February 23 2006

Minor bug fixes.

Version 4.1 February 21 2006


Dynamic Document Templates

Dynamic Document Templates enable you to automatically insert indexing data field values from the currently displayed record into the newly created document.

Version 4.0 December 28 2005


doQuments Standard Edition discontinued

doQuments Standard Edition has been discontinued. Existing users of doQuments Standard Edition who have purchased within the last 12 months will be upgraded to doQuments Professional Edition free of cost (as per our one year free upgrade policy). Existing users of doQuments Standard Edition who have purchased more than 12 months ago will be able to upgrade to doQuments Professional Edition for a small upgrade fee.

doQuments Clipboard

Use the new doQuments clipboard to copy documents or indexing data from one record and paste them into another record. This can speed up data entry in cases where multiple documents have identical indexing values. You can also move documents by cutting them from one record and pasting them into another record. All clipboard options are available from the new Edit menu.

Support for MS SQL Server 2005

doQuments now also supports MS SQL Server 2005 based doQuments DBs.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

The Spiral binder image is gone!

The spiral binder image has been removed from the main window, freeing up valuable space.

doQuments DB Description

You can now store a small (255 characters) along with each doQuments DB. This descriptions is displayed in the doQuments DB List as well as on the DB selection page of doQuments Web Edition.

doQuments DB List Security

The doQuments DB list now displays only those doQuments DB for which the currently logged in user has the required permissions. It also displays a small description for each DB.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

Password protect MS Access based doQuments DBs

You can now secure your MS Access based doQuments DBs by setting a password for the doQuments DB. This ensures that unauthorized users cannot open MS Access based doQuments DBs directly (without using doQuments).

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

Full text search supported for MS Excel files

Support for full text search of MS Excel (.XLS) files is now added.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

Multi-select in Document List Panel

Multiple documents can now be selected in the document list panel on the doQuments Main Window. This will allow you to copy/cut/delete/email/drag & drop multiple documents at the same time.

Menu items re-located

Some menu items have been moved to make things more logical. The Copy and Paste options have been moved from the Image menu to the new Edit menu. They are now called Copy Image to System Clipboard and Paste Image from System Clipboard.

All options related to image type documents have been moved from the View menu to the Image menu.

Support for MySQL based doQuments Security DB

The doQuments Security DB can now also be MySQL based.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

doQuments Security DB Wizard

The new doQuments Security DB Wizard provides an easy to use interface to change the type, location or connection settings of the doQuments Security DB.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

User Manager – E-mail ID

You can now store the e-mail id of the user as part of the user’s profile in User Manager. This is useful when using the new E-mail Document feature in doQuments Web Edition.

This feature is only available in the Enterprise Edition of doQuments 4.0 and higher.

doQuments Web Edition Enhancements

E-mail one or more documents in a record with a single click.

Version 3.6 July 13 2005


Drag and drop e-mail messages and attachments from Outlook and Outlook Express

You can now drag & drop e-mail messages from Microsoft Outlook and Microsoft Outlook Express to add to a doQuments DB. Drag & drop of attachments in e-mail messages from Microsoft Outlook, Microsoft Outlook Express and Lotus Notes is also supported.

Scanning Enhancements

The scanning features have been enhanced to provide better performance and support for newer scanners.

Version 3.5.17 May 09 2005


Document name included in export to document package and import from document package

Document name is now included while exporting data and documents to a document package.

Support for escape character

Support for ~ (tilde) escape character to handle situations where the field value contains field separator character.

Version 3.5.11 April 05 2005


View-only access

View-only licenses are now available for doQuments Enterprise Edition. View-only licenses are priced much lower than the normal full access licenses. Users with view-only licenses cannot make any changes to doQuments DBs. They can only query and view records/documents in a doQuments DB. Customers can purchase a mix of view-only and full access licenses. However at least one full-access license must be purchased. Customers who already own doQuments Enterprise Edition licenses can purchase view-only licenses because the licenses they currently own are full access licenses.

Any existing or newly created user can be marked as view-only using doQuments User Manager. A user marked as view-only will not be allowed to make changes to a doQuments DB when logged in. Also users not marked as view-only can temporarily login as view-only by checking the Login with view-only access box on the login dialog.

Version 3.5 March 21 2005


Support for MySQL based doQuments DBs

In addition to MS Access and MS SQL Server based doQuments, you can now even create MySQL based doQuments DBs.

More information about MySQL is available at http://www.mysql.org

This feature is only available in the Enterprise Edition of doQuments 3.5 and higher.

Document Full Text Search

This feature allows you to search documents in a doQuments DB based on their content. Currently MS Word (.DOC), PDF, E-mail (.EML, .MSG) , Web Page (.HTM, .HTML) and .TXT files are supported. Support for more file formats will be added soon. Please note that for .DOC files, an installation of MS Word must be present on the machine.

This feature can be separately enabled/disabled for each database.

This feature is only available in the Enterprise Edition of doQuments 3.5 and higher.

Scan and add pages at any position in an existing multi-page document

You can now scan and add more pages at any position in an existing multi-page document. This means that a new page can be scanned and appended at the end of the document or inserted in the beginning of the document or at any position in between.

Quick Print

You can now print documents with a single click. You can set the default printer to be used when using quick print to print a document.

Vertical Spacing for data fields in the Data List Panel

You can now set vertical spacing between data fields in the Data Panel on the doQuments Main Window.

Saved Document Queries

You can now save document queries for later use.

Auto rename documents in case of duplicate file names

Files being added to a doQuments DB can now be automatically renamed, if files with the same name already exist in the doQuments DB.

0000 format for document names

Document names are now generated in the “Document00001″ format. This will allow documents to be correctly sorted in the Document List Panel in case a record contains more than 9 documents.

Use file name as document name

The file name can now be automatically used as the document name when it is added to the doQuments DB.

Black Band Removal

Black bands (if any) bordering your scanned images can now be automatically detected and removed.

Version 3.2.101 May 31 2004


Minor bug fixes.

Version 3.2 May 26 2004


doQuments Web Edition
doQuments Web Edition provides a browser based interface to the doQuments DBs created using the desktop version of doQuments Enterprise Edition. doQuments Web Edition can be accessed over your corporate Intranet or even over the Internet. No client-side install is required at all! doQuments Web Edition makes each record and document URL-addressable which you can share with your trusted users.

This feature is only available in the Enterprise Edition of doQuments 3.2 and higher.

doQuments Security Manager

doQuments Security Manager replaces the doQuments Authentication Server in doQuments from version 3.2 onwards. The key advantage of this change is that, unlike doQuments Authentication Server, you don’t need to keep the doQuments Security Manager running in order to use the doQuments.

This feature is only available in the Enterprise Edition of doQuments 3.2 and higher.

Exporting of Document Package

Export documents as well as the indexing data, to a folder or as a zip file or as a Document Package (highly compressed file). You can even choose to encrypt the Document Package.

Importing of Document Package

Import the documents and the indexing data from the Document Package or the zip file.

This feature is only available in the Professional and Enterprise Editions of doQuments 3.2 and higher.

Create a Zip file

This feature enables you to create a zip file of the selected documents. This makes it convenient to share the documents with the other users. You could simply choose to e-mail the zip file.

Version 3.0.115 April 07 2004


Minor bug fixes.

Version 3.0.108 March 04 2004


Support for creation of PDF files

doQuments now supports saving of scanned documents as PDF files in addition to the already supported formats like BMP, TIFF, JPEG and PNG.

Document Check In/Check Out

The Check In/Check Out feature lets you block others users on the network from trying to edit a document that you are currently editing. When you open a document for editing it is “Checked Out”. Other users on the network will still be able to view this document but they will not be able to edit it. Another user can only open the document for editing after you have checked it in again.

This feature can be separately enabled/disabled for each database.

This feature is only available in the Enterprise Edition of doQuments 3.0 and higher.

Document Versioning

This feature allows you to create and retain multiple versions of the same document. Every time you check out, modify and then check in a document, doQuments will retain a copy of the older version and add the new modified document as a new version. You can have an unlimited number of versions for each document or set an upper limit for the number of versions. You can also set a different upper limit for each document.

This feature can be separately enabled/disabled for each database.

This feature is only available in the Enterprise Edition of doQuments 3.0 and higher.

Document Encryption

This feature allows you to store documents in an encrypted form. This eliminates the possibility of someone accessing the documents directly using Windows Explorer (bypassing doQuments). Encrypted documents can only be accessed using doQuments. Various popular and powerful encryption methods such as AES, TripleDES and Blowfish are supported with key lengths ranging from 128 bits to 256 bits.

This feature can be separately enabled/disabled for each database.

This feature is only available in the Enterprise Edition of doQuments 3.0 and higher.

Event Logging/Auditing

This feature allows you to log details about user actions. For example you can configure this feature so that whenever a document is deleted, details about the action are logged. Details logged include the name of the user performing the action along with the date and time of the action. Almost any action a user can perform in doQuments can be logged. You can choose the actions you wish to log.

This feature is only available in the Enterprise Edition of doQuments 3.0 and higher.

Enhanced Batch Scanning

The batch scanning tool in doQuments has been significantly enhanced with the addition of blank page detection and other options.

This feature is only available in the Professional and Enterprise Editions of doQuments 3.0 and higher.

Document Replace

You can now replace an existing document in doQuments with another document (instead of having to first delete the existing document and then adding a new document). This feature is useful for users who perform XCopy backups as with this feature the name and path of the file can remain the same after the replace operation.

Variable Height Input Boxes for Large Text Data Fields

You can now set the height of the Input Box for each Large Text data field, using the new option available on the first page of the Data Fields Wizard. You can now set the Input Box to display anywhere between 3 and 20 lines of text.

Indexing Assistant

The Indexing Assistant is a tool to assist you in indexing documents which are not displayed by the doQuments internal viewer (for e.g. MS Word .doc files). The Indexing Assistant is a floating window which enables you to view the underlying document while entering indexing data. This eliminates the need (while indexing) to switch back and forth between doQuments and the application in which the document in opened.

Specify Scan Area

Instead of doing a preview scan and then selecting an area on the preview image for the final scan, you can now directly specify the size of the page being scanned. You can choose from a list of common page sizes such as A4, A3 etc…

Minor Enhancements

You will find hundreds of other small improvements everywhere in doQuments 3.0.

Restore from Archive menu option removed

Due to potential problems with new doQuments features, the Restore from Archive menu option has been removed from the Document menu of the doQuments Main Window and from right-click menu of the Storage Folder Manager window.

More…