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Small businesses and professional firms are much more aware these days on the need to go paperless. The one obstacle that they might face is the “how-to” of it. The first thought that comes to mind when we read the words ‘paperless office’, is usually that we need to say a permanent goodbye to our old friend paper that has faithfully served us all these decades. However, this is not what going paperless means. Going paperless really means…
With the wide range of scanners available in the market today, first time buyers can often get confused about which scanner to purchase. Acknowledging that you need to digitize documents to make them permanent and more portable is one thing. Choosing the right tool that will let you do so is another decision altogether. The white paper How to Choose a Scanner discusses…
Once you have decided to scan your paper archive, choosing where to carry out the activity can make a significant difference to the cost of the exercise and the safety of documents. In the white paper titled Choosing between Onsite and Offsite Scanning of Paper Archives we look at…
A few days after Earth Day every year, we understandably forget about the planet, as we go about keeping up with our busy schedules. Most of the time, we leave the eco-friendly activities to volunteers or charitable organizations. But with just a little conscious effort, we too can do our bit to care for the planet – for ourselves. Here’s a little background about Earth Day…
Deciding to move to a paperless office is one of the best decisions you could take for your small business. The first step to go paperless is to scan your paper based documents. But do you know which documents you should scan first… Our white paper titled Paper Archives or Current Documents: Which to Scan First? can make it easy for you. Here’s what it covers…
The fourth Thursday of October is celebrated as World Paper Free Day. This year it falls on the 27th of the month. It’s a day full of exciting activities in organizations across the world. Why so much buzz around this day? There are 2 motivators that get people’s attention and arouse their interest in this event…
One of the reasons why it is so easy to start using Sohodox and get productive in hours is the ease of adding documents to the Sohodox database. In this post, we will look at the ways in which you can do this…
Document indexing is the process of relating data to a document in order to make it searchable and also to provide information on what the document is about; e.g. whether it is an invoice, a check, a bank statement etc. The main purpose in indexing a document though is to…
Do you scan paper documents on a regular basis?
Do you have a paper archive that needs to be digitized?
Do you find yourself scanning all documents of a particular type with the same settings?
If you answered “Yes” to at least one of the above questions, then…
Scanning documents is one of the first things done when using electronic document management software to improve your work processes. A major dilemma faced by small business owners is: whether to destroy paper based documents or to retain them; and if retain them, then for how long?
Once you have converted the paper based documents to electronic form, you should…