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What are Sohodox Folders?

Sohodox folders can be used to categorize documents in a hierarchical manner. Folders are simple and easy to use and work the same was folders work in Windows Explorer. To retrieve a document all you need to do is navigate to the folder and find your document.

Folders in Sohodox are backed by a database and can manage a large number of documents with ease. You can also find your documents without any problem from a Sohodox Folder by using the Quick Search box or the Advanced Search.

The folder approach becomes cumbersome to use when you have lots of folders or a very deeply nested folders. This approach also does not work when a document needs to belong to several categories (a document can belong to only one folder).

Please note that when you create a Sohodox folder no folder is being created on your system. Sohodox folders is just used to categorize your documents and not store them. All your documents are stored in the DB's File Store.

Types of Folders

There are two types of folders in the Folders node of Sohodox they are Private Folder and Public Folder.

Private Folder
Any folders and sub-folders a user creates under the Private Folders node are termed as that user's private folders. Each user has her own set of Private Folders which are not visible to any other user (except the superadmin). Any documents you add to a private folder are considered private documents. Private documents are not visible to other users (except the superadmin). Also you are set as the owner of any documents you add. An owner of a document can modify or delete that document.

You can change ownership of a document, by assigning the document to another user. In this case the document becomes the other user's private document and is no more visible to you.

Public Folder
You can make a document public by moving it from your private folder to a public folder. Any folders and sub-folders a user creates under the Public Folders node are termed public folders. Public folders are visible to all users. Any documents you add to a public folder are considered public documents. Public documents can be viewed and modified by any user. Public documents can only be deleted by the owner of the document (or by the superadmin).

Any public document that you own, can be made private again by moving it to any of your private folders.