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Security Basics |
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Security Basics |
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| You are here: Getting Started >Security Basics |
Users
Sohodox lets you create as many users as you want*. For each user you must provide at least a user name and an email id. The user name is used for logging in to Sohodox and is case-insensitive. E.g. If your user name is JOHN you can login in as john, John or JOHN. Ideally a password must be provided for each user though it is not compulsory to do so (i.e. you can leave the password blank).
A Sohodox user can add/modify/delete all items (i.e. Documents & Folders) in the database, that they own. A user becomes owner of an item (i.e. Document or Folder), when the user creates that item or when an item is assigned to the user.
*Though Sohodox lets you create as many users as you want, it controls how many users can be simultaneously logged in at any given time. The maximum number of users that can be simultaneously logged in at any given time is based on the number of licenses purchased by the user.
Owner
A user becomes the owner of an item (for e.g. Document or Folder) when the user creates/adds that item. The user also becomes the owner of an item when that item is assigned to the user by another user.
Private and Public Folders
In Sohodox, you can have two types of folders, Private folders and Public folders.
Private Folders
Any folders and sub-folders a user creates under the Private Folders node are termed as that user's private folders. Each user has her own set of Private Folders which are not visible to any other user (except the superadmin). Any documents you add to a private folder are considered private documents. Private documents are not visible to other users (except the superadmin). Also you are set as the owner of any documents you add. An owner of a document can modify or delete that document.
You can change ownership of a document, by assigning the document to another user. In this case the document becomes the other user's private document and is no more visible to you.
Public Folders
You can make a document public by moving it from your private folder to a public folder. Any folders and sub-folders a user creates under the Public Folders node are termed public folders. Public folders are visible to all users. Any documents you add to a public folder are considered public documents. Public documents can be viewed and modified by any user. Public documents can only be deleted by the owner of the document (or by the superadmin).
Any public document that you own, can be made private again by moving it to any of your private folders.
Private Documents
Documents you directly add to the All Documents node, any private folder node, a Tag node or a Document Type node are considered your private documents. You are also set as the owner of these documents. You can modify, delete or share (i.e. make public) any document you own.
You can move your private documents to any public folder to share them with other Sohodox users. These user can then view and modify (but not delete) these documents. You can also move any public document you own, back to a private folder to make it private again.
Public Documents
Public documents can be viewed and modified by all Sohodox users. Any documents you drag & drop from outside (e.g. from Windows Explorer) to a public folder in Sohodox, are considered your public documents. You are also set as the owner of these documents.You can view, modify or delete public documents that you own, while other users can only view or modify these documents.
You can also make any of your existing private documents public by moving them to any public folder. You can move any public document you own, back to a private folder to make it private again. Public documents are marked with the shared icon.
Maximum password age
Use this policy to set the maximum number of days after which a user's password will expire and will have to be changed. If you want the password to never expire, set this value to zero.
Minimum password length
Use this policy to set the minimum number of characters that a password must contain. Sohodox will not allow any user to set a password that is shorter in length than this value. If you do not want to set a minimum value then set this value to zero.
Maximum Logon attempts
Use this policy to set the maximum number of consecutive failed logon attempts before Sohodox disables the user account. A disabled account can be enabled by the superadmin user. If you do not want to set a maximum logon attempts limit then set this value to zero.
The Inactivity Logout policy allows you to set a time limit for application inactivity. So, if the logged in user remains inactive for the specified time period then user is automatically logout from the system. This can be used to terminate the connection to Sohodox which appears to be logged in, in case of improper shut down of user machine.
Never logout
Check this option if you want do not want inactive users to be automatically logged out of Sohodox
Application Inactivity time out
Enter the number of minutes to set the time limit for application inactivity.
Allow Remember Password and Auto-Login
Use this policy to allow users to use the Remember password option on the login screen. This policy also allows users to choose to automatically login to Sohodox on Windows startup.
Page URL: http://www.sohodox.com/docs/help/index.htm?security_basics.htm