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Capture Folders |
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Capture Folders |
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| You are here: Sohodox Companion Apps >Capture Folders |
Capture Folders provide a quick and easy way to add documents to Sohodox while also categorizing/indexing them.
Capture Folders are folders which Sohodox monitors for new files. Each capture folder is linked to a Destination Profile in Sohodox. Whenever Sohodox finds a new file in a capture folder it is monitoring, it adds that file to the Sohodox DB specified in the Destination Profile along with any indexing information specified in the Destination Profile.
Capture Folders power a lot of the newer features in Sohodox and they will also be used by features planned for the future. The current features which use Capture Folders include Sohodox Printer, Sohodox Send To and Sohodox Drive.
Capture Folders are two types...
Local Capture Folders are provided largely for backward compatibility (they were part of the Folder Monitor feature) and for handling some special cases.
We recommend that unless you have a specific usage scenario which requires the use of Local Capture Folders you must always use Global Capture Folders. Local Capture Folders will not support some of the new features planned for future versions of Sohodox.
Here are some basic differences between Global and Local Capture Folders…
Global Capture Folders |
Local Capture Folders |
Need to be defined only at the server |
Must be defined separately on each client machine |
Monitored only at the server |
Capture folders defined on a specific client machine are monitored on that client machine only |
Available for use on any client machine. Each client machine can decide which Global Capture Folders should appear on them. |
Available for use only on the client machine on which they are defined. |
Depending on the load on the server it can take some time for documents to show up inside Sohodox. This is because any documents you add to a Global Capture Folder on a client machine are first stored in a temp folder. The document is then uploaded from this temp folder to the appropriate Global capture folder on the server. From there it is picked up and added to Sohodox. |
Documents are added almost immediately to Sohodox. |
Default Capture Folder
On each client machine, you can mark a specific capture folder as the default capture folder. This can be either a Global or Local capture folder. Sohodox ships with one Global Capture Folder called MainDB which is set as the default capture folder. Any document you add to this Capture Folder gets added to the Sohodox MainDB.
If no Default Capture Folder has been set, then when needed Sohodox will display a list of all Global and Local Capture Folders from which you can choose the capture folder to which you can add documents.
Configuring Global Capture Folders on client machines
Though many Global Capture Folders may be defined on the server, each client machine may only be interested in using some of these. To configure which Global Capture Folders must appear on which machine...
Start Sohodox Desktop on the client machine
Click on Tools > Capture Folders > Manage Global Capture Folders...
Simple check the Global Capture Folders you wish to see
Click on Close to save the changes and close the window
Page URL: http://www.sohodox.com/docs/help/index.htm?capture_folders.htm