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Basics |
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Basics |
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| You are here: Dropbox Integration >Basics |
With Dropbox integration, any selected document in Sohodox can be made accessible from anywhere using devices like smartphones, tablets and even your web browser!
Dropbox is a free service that lets you access your important files anywhere. Any file you save to your Dropbox will automatically save to all your computers, phones and even the Dropbox website.
To start using this feature, you must have a Dropbox account and the Dropbox client software must be installed on the machine on which Sohodox is installed. Sohodox now has a new special tag called Dropbox. Once you enable Dropbox integration, you can drag and drop documents to the Dropbox tag to make that document available in your Dropbox.
A folder called Sohodox is created inside your Dropbox folder. Any document in Sohodox tagged as Dropbox, will be copied to this folder. Once this is done, you can access this document on your phone/tablet (via the Dropbox apps for iOS and Android), on another machine or via the Internet using the Dropbox web site. In Dropbox you can also share this document with others.
Example:
If you have a document called letter.docx in Sohodox. Once you tag this document as Dropbox in Sohodox, you can view this document from your phone, tablet or web browser using Dropbox. In addition to this you can make changes to the document in Sohodox or any other machine (for e.g. your home machine which may not have Sohodox installed). At any time, you can right-click the Dropbox tag in Sohodox and select the Sync option. Sohodox will then check if letter.docx has been modified after you tagged it as Dropbox. If it was modified in Sohodox, then the copy of the file in Dropbox will be automatically updated. If the file as modified on some other machine Sohodox will update itself with the latest copy of the file from Dropbox!
You can also add new documents to Sohodox, via Dropbox. During the sync if Sohodox finds any new documents, it will add them to Sohodox.
Example:
If you are out on the road and need a copy of a receipt in Sohodox. You can simply use your mobile phone camera to capture an image of the receipt. Then use the Dropbox app on your phone to save the photo of the receipt inside the Sohodox folder in Dropbox. When you are back at the office, simply do a Sync on the Dropbox tag and the image of the receipt will appear in Sohodox where you can index and organize it!
For users upgrading from version 7.6 and older: If you had created a tag called Dropbox in Sohodox then upon updating your Sohodox installation, that tag will automatically be converted to the special Dropbox tag. The documents you had added to that tag will stay as they were, but the icon for the Dropbox tag will change to a 'cloud' icon. If you want to remove your existing documents from that tag (or not sync them), you need to create a new tag and move your existing documents to it.
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