- Do you scan paper documents on a regular basis?
- Do you have a paper archive that needs to be digitized?
- Do you find yourself scanning all documents of a particular type with the same settings?
If you answered “Yes” to at least one of the above questions, then you should use the Scan Profile feature offered by Sohodox small business document management software. Scan Profile is a collection of frequently used settings that can be saved and reused to scan a document.
How to scan using Scan Profile?
To learn how Scan Profile works, let us take an example, where you scan all invoices from Acme Corp. as Black & White PDF. You can make your job much easier by creating a Scan Profile. All you need to do is open the scan window in Sohodox, click the Settings tab and fill out the various fields as per your frequently used scan setting and start scanning. Now every time you want to scan invoices from Acme Corp. as Black & White PDF using those settings, you simply need to select that saved scan profile and click Start Scan.
Not only does Sohodox allow you to set scan profiles, its Destination Profile feature lets you pre-select a location where you want to store the scanned document as well as choose its Document Type. This is a very helpful feature as documents with the same specifications are likely to be stored in the same folder, bearing the same Document Type.
When used in combination with Destination Profile, Scan Profile can be a big time-saver for your office. Click here to learn more about Scan Profile and Destination Profile
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