There are multiple document management systems available in the market online for your digital office needs. But mostly either they target the enterprise businesses or are too costly for the features they offer.
Where do the medium and small business firms go to for their document organization?
SOHODOX provides the answer to this. With any document management system, businesses can quickly access all required information about their files as well as trace down missing documents. But even after purchasing one, you have to logically archive your existing files and folders before letting the software take over.
SOHODOX goes one step ahead with its smarter features and makes organizing super easy in addition to serving your data management requirements.
Folder Monitor helps organize your files in a more practical way. This feature allows SOHODOX to monitor one or more folders and their sub-folders in your system. Once configured, it employs a background process that is light and quick to note down any changes made to the monitored folders and their content. This has multiple advantages.
Now you can add files to SOHODOX even when the program is not running, since the Folder Monitor will ensure that data is synchronized over time. It comes with advanced customization options where you can specify what kind of documents to pick from the monitored folder to add to SOHODOX.
Imagine you would tag a purchase order from a particular company and want only that company’s invoices to get added. You can do it with SOHODOX.
Drag and Drop
You can drag files to private or public folders and the folder properties tag along. Another excellent feature in SOHODOX is the ability to drag and drop text from RTF or DOC files straight into its folders. This gives an instant clip-and-save power to the user. If you wanted to split and save the tickets and itinerary from a single document and save it to different folders, SOHODOX comes up with an elegant solution.
Clone Folder Structure
Every business, small or large, always has to deal with restructuring folders and subfolders in a repeated fashion depending on clients or products. Although it may seem trivial, this manual organization is tedious over the long run. SOHODOX offers you the power to simply clone existing folder structures and easy renaming. This saves a lot of time and eases out the documentation process.
There are many tools out there to cater to individual needs, but a reliable all-in-one substitute is hard to find at a fair price. The feature rich SOHODOX is the one stop solution for all your archiving and organizing needs, apart from offering your files security and cloud access.