This is a question people usually do not consider in their daily office routine. Yet answering it can help you streamline your small office operations in a significant way. But first, what is file management?
In your Windows computer, you can create, edit, store and retrieve documents using the Explorer window. You can arrange them in a folder structure. But when you want to search a particular document, the system often comes up with a long list of files which you have to browse and spot the one you’re looking for. Also, most of the features offered by Windows Explorer are very basic. As a small office owner, you would need an application that can perform a wide range of tasks quickly, with you having to put in minimal effort. This is where document management software comes to your aid.
An electronic document management system (EDMS) enables you to quickly create a centralized, searchable database of all your documents. You can also accomplish a whole range of tasks using such software; for example: scan and add files individually and in batches, add notes to a document, index and tag documents, share them with your team or keep them private etc.
Note: All document management systems do not support all the above features. However, Sohodox supports all these features and more, like automatically importing files from a pre-specified folder, storing emails from all your email service providers, advanced search based on OCR (optical character recognition) etc. So why not try out Sohodox today for free?