Did you know that you can configure Sohodox to store email messages and their attachments separately? Yes, that’s true! We have added this capability to Sohodox with effect from version 7.3. So now if an email message has one or more attachments, you can set up Sohodox to store each attachment as a separate document in itself. The attachments and their corresponding email will automatically get linked to each other.
How does this help?
To understand this, let’s use an example:
Janet works in the HR department. She regularly receives employee appraisal forms from Tim as email attachments. Janet needs to review the forms before she processes the employees’ incentives. The new feature allows her to configure Sohodox at her end to capture and automatically store the email message as well as the attached appraisal forms as separate documents. This allows Janet to immediately see and work on any new appraisal forms which get added to Sohodox.
Also, Sohodox will automatically create a link between the email message as well as the attached documents. So while browsing through the appraisal forms, Janet can easily refer to the email message to which the forms were attached. All she needs to do is to click the link to the email message.
In case she does not need to refer to the email message, she can directly access the attachment. That’s because now it is stored like any other document with its own document type, tags and maybe even a folder different from the email message. All this means quicker access to email attachments and better management of documents that come through email messages. Click here to learn how to configure Sohodox to store attachments as separate documents (scroll down to the “How-to” section Import email attachments as separate documents and click it).
Have you updated your Sohodox installation to the latest version?
If not, then click here to download the update setup.
Not yet tried Sohodox?