Most of us insure our lives, our health and our car. Many even buy home insurance, fire insurance, accident insurance etc. In fact, there are artistes and athletes who insure their hands and feet as they depend on those parts of the body for their livelihood. Are you a small business owner? If you are, then among the aspects that are most critical to the success of your business is information. Have you insured it? “Why?” you may ask.
Quite likely, you use paper based documents to store your business information. If your business information is heavily dependent on paper – which is prone to wear and tear and easily destructible – then it is in danger. On the other hand, having a document management system is like insuring your information, in that if anything happens to your paper archives, you are safe, as your documents are backed up digitally.
Electronic document management (EDM) is a great complement to paper when it comes to managing business information. It does not seek to replace paper. Rather, EDM works to help you manage your information so as to minimize its dependence on paper – the medium that carries it. It’s simple, really. Get your information repository off-paper and onto digital media, where it cannot be easily destroyed, but can be easily backed up online and retrieved. You will have steered your business documents to safety!