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You are a successful small office owner. You have hundreds of loyal customers whose paper records you need to create, store and track. Every day, you end up spending a few hours of your precious time just managing paper. You cannot catch up anymore. So you hire an assistant – and of course pay her salary.
All goes well up to a point, after which all those bulky files become too unwieldy even for her to manage, and she vents out her frustration… So is there a way out? A solution that not only takes care of your customer data, but also saves time for you, so you can use it in more productive activities? Yes! And the answer is in having…
…A paperless office software.
What is a paperless office?
A paperless office is an office where information is created, stored, processed and shared in electronic form. A paperless office gets rid of all forms of paper by converting them into digital documents. This can be done by investing in a scanner and document management software (DMS) – the two main components of a paperless office.
A scanner captures and converts paper documents into electronic form. The electronic documents can then be managed and retrieved using document management software.
In a real-life situation, the goal of a ‘paperless office solution’ can be difficult to achieve. Nevertheless, document management software systems make it easy for organizations to move to a ‘less paper’ system.
Benefits of using paperless office software
Converting all documents to a digital form brings with it several benefits…
How can I make my office paperless?
You can move towards a paperless office environment by getting a scanner and document management software. A DMS with OCR (Optical Character Recognition) is an added advantage. Powerful document management software brings with it several features, like:
While Sohodox paperless office software allows you to do most of these tasks; if your business processes demand enhanced security, workflow features and support for high-end databases, try out Globodox – our enterprise-grade document management solution. If you do not need these advanced features, then the paperless office software by Sohodox should be just right for your office.
So start moving to a ‘less paper’ office!